Invoicing & Logistics Assistant

Sécheron Sa; São Paulo; Presencial; BRL 20.000 - 80.000; Tempo integral

Resumo da oferta

A leading engineering firm is seeking a dynamic Invoicing & Logistics Assistant to join their São Paulo team. The role involves issuing invoices, preparing orders, and managing inventory logistics. Candidates should have a technical diploma in accounting or finance, prior experience in billing, and familiarity with ERP systems. Proficiency in English is required, alongside strong organizational skills. This position offers opportunities for professional growth in a supportive environment.

Qualificações

• Technical education in accounting or related fields.
• Experience in billing and shipping is advantageous.
• Familiarity with ERP systems and proficiency in Excel.
• Proficiency in issuing tax documents and invoices.
• Good understanding of tax and fee regulations.
• Strong organizational and inventory control skills.

Responsabilidades

• Issue electronic invoices and fiscal documents.
• Assist in sorting and packaging products for shipment.
• Organize and prepare goods for dispatch.
• Maintain accurate records of billing operations.

Conhecimentos

Technical education in accounting or related fields

Experience in billing and shipping

Proficiency in ERP systems

Strong organizational skills

Detail-oriented mindset

Medium proficiency in English

Formação académica

Technical education or diploma in accounting, finance, administration

Ferramentas

Excel

Descrição da oferta de emprego

With over 140 years of Swiss engineering heritage, Sécheron Hasler Group is a global leader in high-power electrical and electronic equipment.

Our solutions power railways, renewable energy, DC and AC networks, and industrial systems worldwide trusted for their precision, reliability, and innovation.

At the heart of modern rail infrastructure, our Traction Power Systems unit delivers cutting-edge DC and AC traction substations, protection systems, power conversion and digital monitoring solutions.

Join us to shape the future of sustainable mobility with technology that keeps cities and countries moving.

For the expansion of our local entity Sécheron do Brasil, that provides sales support services for customers in Brazil and South America, we are seeking to hire in São Paulo a dynamic and motivated Invoicing & Logistics Assistant.

Responsible for tasks in both invoicing and logistics areas, including issuing tax documents, preparing orders, organizing inventory, and supporting the movement, dispatch of goods, sales and operation.

Core Responsibilities

• Invoicing:
  • Issue electronic invoices and other fiscal documents
  • Calculate taxes and fees applicable to each transaction
  • Monitor billed orders and follow up on the billing process
  • Update stock movements and record invoiced product reductions
• Expedition / Logistics:
  • Assist in sorting, packaging, and verifying products for shipment
  • Organize and prepare goods for dispatch, ensuring product integrity and safety
  • Supervise the loading of trucks and other transport vehicles
  • Issue and verify invoices and shipping documentation to authorize dispatch
  • Track delivery progress and report any delays or issues
• Other:
  • Maintain accurate and up-to-date records of billing and expedition operations
  • Collaborate with other departments in Sales (support on the preparation of commercial offers), Operations in contracts (support the Project manager(s) on the administrative tasks and documentation), Logistics (request freight quotes for equipment pickup and delivery) and Cost & Expense Control (support customer or headquarters billing when applicable)
  • Ensure compliance with fiscal and transportation regulations
  • Providing support to the Import / Administrative Department
  • Being backup of colleagues when needed / applicable

Requirements

• Technical education / diploma in accounting, finance, administration or related fields
• Previous experience in billing and / or shipping may be required
• Familiarity with ERP systems and Excel
• Hands-on profile with proficiency in issuing tax documents and invoices
• Good understanding of tax and fee calculations / regulations
• Strong organizational and inventory control skills
• Detail-oriented mindset with solid organizational habits
• English proficiency level: medium reading and writing skills

We foster flat hierarchies and direct communication, enabling quick decisions and strong collaboration across all levels.

You'll be trusted with real responsibility and encouraged to take initiative, with plenty of opportunities to grow both personally and professionally.