Executive Assistant

Local Ceo; Florianópolis; Presencial; BRL 80.000 - 120.000; Tempo integral

Resumo da oferta

A dynamic executive company in Brazil is seeking a highly capable Executive Assistant to support the CEO. This role is fast-paced and requires someone who thrives under pressure, can manage complex tasks, and maintains organization amid chaos. Candidates should possess exceptional problem-solving skills, fluency in English (Portuguese preferred), and the ability to adapt quickly. A proactive approach, strong communication abilities, and tech-savvy are essential for success in this role which compensates based on experience.

Qualificações

• Fluent/native English and preferred Portuguese speaker.
• Experience in supporting high-demand individuals.
• Ability to manage both strategic projects and tactical tasks.

Responsabilidades

• Act as a gatekeeper and right hand to the CEO.
• Translate voice notes and ideas into action plans.
• Coordinate logistics and manage scheduling efficiently.
• Deliver summaries and reports to assist decision-making.

Conhecimentos

Problem-solving

Organization

Emotional intelligence

Communication

Proactivity

Time management

Tech-savvy

Speed typing

Ferramentas

Google Workspace

Slack

Notion

Zoom

Project management platforms

Descrição da oferta de emprego

Why are you the right fit for a fast-paced, high-demand Executive Assistant role?

Share an example of how you've brought clarity to chaos _or _Describe a time you successfully supported someone as an assistant.

Note : Applications without a video / audio will not be considered.

Job Title : Executive Assistant to CEO

Compensation : Based on experience

Schedule : Full-Time — Must be Flexible and Available Beyond 7-6

About This Role

We are seeking a highly capable, emotionally intelligent, and battle-tested Executive Assistant to support a fast-paced CEO.

We're looking for someone who thrives in high-stakes environments, can navigate fast-changing priorities with confidence and grace, and brings clarity where there is ambiguity.

You must be able to cut through noise , turn loosely defined ideas into structured, actionable outcomes, and support a fast-moving executive without missing a beat.

To succeed in this role, you'll need to be calm under pressure, incredibly organized, and capable of managing up, sometimes without a clear brief or full context.

You're not just an assistant; you're a filter, a fixer, a translator, and a partner who sees the bigger picture while handling the smallest details.

This is not your typical 9-to-5 role.

If you're looking for balance, routine, and hand-holding, this is not the job for you.

But if you're a resourceful, proactive executor who thrives in chaos, filters noise like a pro, and can anticipate needs before they're spoken, we want to meet you.

You'll Excel in This Role If You

• Are a natural problem-solver who loves figuring things out without needing step-by-step instructions
• Are obsessed with organization , and derive joy from bringing structure to messy systems
• Have the emotional intelligence to read between the lines and filter out the fluff, you understand what's important even when it's not said directly
• Thrive in fast-paced, high-pressure environments and can adapt on the fly
• Communicate clearly and professionally, especially when others don't
• Are proactive, self-managed , and take ownership without waiting to be told what to do
• Are tech-savvy and comfortable with tools like Google Workspace, Slack, Notion, Zoom, project management platforms, AI technologies, CRMs, etc
• Have supported high-performing, high-demand individuals and understand what it takes to stay one step ahead
• Can handle both strategic projects and small, tactical tasks with equal enthusiasm
• Are flexible, dependable, and available beyond typical working hours when needed, because you know that's what the job takes
• Are a typing machine — fast, accurate, and able to capture ideas at the speed they're shared
• Speak English (fluent / native) and Portuguese preferred
• Follow-Through - What's assigned to you gets done, on time and with precision.
• Are a time management pro - You know how to protect and beat the clock.

What You'll Be Doing

• Serve as the gatekeeper and right hand to the CEO — protecting time, filtering communication, and handling tasks with mínimal input
• Translate rambling voice notes, texts, and half-formed ideas into clear action plans and deliverables
• Bring structure to chaos — build, refine, and maintain systems for time management, scheduling, priorities, and daily operations
• Coordinate travel, logistics, and multi-step processes without needing step-by-step instructions
• Act as an accountability partner, project tracker, and force multiplier
• Handle both personal and professional tasks with discretion and reliability
• Inbox & Calendar Control - Full ownership of communication flow and scheduling
• Project & Documentation Ownership - Maintain files, agendas, SOPs, and task flows
• Outreach & Filtering - Filter calls, respond on behalf of the CEO, and protect focus
• Reporting & Research - Deliver summaries, reports, and data to drive decisions
• Attend meetings and deliver recaps or key action items
• Manage transaction files, listing coordination, and real estate admin tasks (Coordinate with inspectors, notaries, title agents, sellers, buyers, and runners)
• Assist with recruiting, onboarding, and training as needed
• Manage marketing platforms and content deployment
• You will remain on Zoom during all working hours with the camera on while clocked in

Bonus Points If You :

• Have experience in high-growth startups, or fast-moving businesses
• Have a background in operations, project management, marketing or communications
• Have supported "visionary" (aka chaotic genius) type founders before and lived to tell the tale
• Have leadership experience

Important Notes : This job is not for someone who needs a lot of direction or personal time during business hours.

The CEO moves fast and expects you to do the same.

You must be proactive, adaptable, and thrive in a role where you manage your boss, not the other way around .

Pay : From R$4, per month