Executive Assistant

Rippling; Bauru; Híbrido; BRL 80.000 - 120.000; Tempo integral

Resumo da oferta

A dynamic healthcare startup in Brazil is seeking an experienced Executive Assistant to support the CEO and CTO. The role involves managing executive communication, coordinating schedules, and preparing documents for meetings. Ideal candidates will have over 2 years of relevant experience, exceptional communication skills, and proficiency in tools like Google Workspace and Notion. This position offers a flexible remote work environment with opportunities to grow within the organization.

Serviços

Monthly healthcare stipend

Flexible remote work environment

Strong company culture with team events

Qualificações

• Minimum of 2 years supporting C-suite or senior executives.
• Impeccable attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.

Responsabilidades

• Manage and prioritize calendars and communications for C-level executives.
• Prepare documents for board meetings and internal leadership forums.
• Support logistics for international travel and conferences.

Conhecimentos

Strong proficiency with Google Workspace

Exceptional English communication skills

Analytical and project execution skills

Attention to detail

Ferramentas

Notion

Slack

Zoom

Social media platforms

Descrição da oferta de emprego

Healthcare shouldn't be complicated, especially for patients living with chronic conditions. Rx Redefined was founded in 2018 with a mission to positively impact the lives of others by constantly challenging the status quo in healthcare.

Our revolutionary business model enhances healthcare outcomes specifically in the Durable Medical Equipment, Prosthetics, and Orthotics Supplies (DMEPOS) space. Our platform enables physicians to navigate the complexity of compliance and leverage advanced technology to streamline the logistics required to serve their patients effectively, while simultaneously reducing healthcare costs by significantly reducing fraud, waste, and abuse in an industry that desperately needs reform.

We're a fast-growing startup with a simple goal: improve access, outcomes, and patient experience. Our team thrives on solving tough problems, pushing for better solutions, and doing the work that truly makes a difference.

At Rx Redefined we value our people, transparency, dedication, and hard work through a patient-first mentality.

Join us, and help redefine healthcare for the better.

About the role

The Executive Assistant (EA) serves as a strategic partner to both the CEO and CTO, providing high-level administrative, operational, and communications support. This role requires exceptional relationship management, emotional intelligence, impeccable English proficiency, and the ability to operate with excellence in a fast-paced, high-growth, and rapidly evolving environment. The EA will ensure seamless coordination across priorities, deliver flawless execution on complex tasks, and contribute meaningfully to internal and external executive visibility.

This position is remote, with the expectation that you can come into our Bauru office as needed. Interviews will begin the week of December 22.

Duties & Responsibilities

• Manage and prioritize calendars, inboxes, and communication streams for two C-level executives, balancing shifting priorities and complex schedules.
• Coordinate meeting agendas, prepare structured notes, track follow-up actions, and maintain clear documentation of decisions and next steps.
• Provide analytical and operational partnership by helping executives optimize time, reduce friction, and stay focused on strategic outcomes.
• Prepare polished, error-free presentations, decks, and reports for board meetings, investor updates, internal leadership forums, and external events.
• Support aspects of the executives’ LinkedIn presence, including message monitoring, outreach triage, drafting and/or briefing responses.
• Research, plan, and book domestic and international travel, accommodations, and restaurants.
• Support logistics for conferences, speaking engagements, off-sites, and complex multi-day itineraries across the US and Brazil.
• Partner closely with operational, technical, and people teams to ensure alignment and continuity across projects and priorities.
• Execute special initiatives such as internal communications, company events, marketing content, and ad hoc strategic projects.
• Maintain the highest level of discretion and confidentiality across all matters, including those spanning both business and personal domains.
• Embrace variable working hours as needed during high-intensity cycles (fundraising, board prep, product launches, strategic sprints).
• Demonstrate resilience, agility, and a growth mindset; adapting quickly as priorities shift and maintaining organized, transparent documentation.

Who You Are

• 2+ years supporting C-suite or senior executives, ideally in a fast-paced or high-growth environment.
• Exceptional English communication skills; written, verbal, and interpersonal.
• Strong proficiency with Google Workspace, Notion, Slack, Zoom, and social media platforms.
• Impeccable attention to detail and the ability to manage competing priorities with accuracy and discretion.
• Strong organizational, analytical, and project execution skills; proactive and solutions-oriented.
• Experience creating polished content and coordinating events/meetings (preferred but not required).
• Comfortable working with international teams and adapting to shifting needs or flexible hours (preferred but not required).
• Monthly healthcare stipend to support your personal health and wellness needs.
• High-growth environment with meaningful opportunities to expand your role, skill set, and career trajectory.
• Strong company culture with frequent team events, celebrations, and cross-team gatherings that keep us connected and energized.
• Flexible remote work environment , with the ability to be in our Bauru office when needed.
• Opportunities to lead special projects across operations, culture, communications, and events.