Administrative Assistant

Virtual Latinos; Teletrabalho; BRL 20.000 - 80.000; Tempo parcial

Resumo da oferta

A virtual assistance community is seeking an experienced Administrative Assistant based in Brazil to provide essential support in a dynamic environment. The role involves managing schedules, tracking tasks, and coordinating communications with internal teams and clients. Candidates must have strong organizational skills, excellent communication abilities in English and Portuguese, and a proactive approach to tasks. This part-time or full-time role offers flexible hours in alignment with U.S. time zones.

Qualificações

• At least 1 year of experience in a related role or a relevant degree.
• Excellent English communication skills required.
• Ability to work well in fast-paced environments.
• Organizational skills are crucial.

Responsabilidades

• Provide administrative and customer service support.
• Manage schedules and organize meetings.
• Track tasks and meet deadlines using project management tools.
• Prepare reports and maintain organized digital files.
• Communicate effectively with clients and teams.
• Support research and summarize findings.
• Assist with general administrative tasks as needed.

Conhecimentos

Excellent written and verbal communication skills in English

Strong organizational abilities

Meticulous attention to detail

Ability to excel in a fast-paced environment

Collaborative team spirit

Commitment to confidentiality

Formação académica

1 year of related experience and/or a related degree

Ferramentas

Google Workspace

Asana

WhatsApp

Miro

Canva

Descrição da oferta de emprego

Join the Virtual Latinos Community! With over 5,000+ VA's hired that are part of our community and 2,500+ companies helped, Virtual Latinos stands out as the first American company connecting exceptional virtual professionals from Latin America with small businesses and entrepreneurs across the US, Canada, and beyond.

Within our community, 10+ new job positions become available every week, providing professionals like you with fantastic remote job opportunities. Ready to explore the possibilities?

Apply today and become part of a community where your skills shine and your career aspirations soar!

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Job Title

Administrative Assistant

Pay Rate LinkedIn style

Part-Time Monthly Rates : $800 - $1,280 (based on 20 hours per week schedule)

Full-Time Monthly Rates : $1,600 - $2,560 (based on 40 hours per week schedule)

The monthly salary range posted is stipulated as an average monthly income. However, all jobs at Virtual Latinos are hourly-based, and payments are calculated on the number of hours a person works daily. We pay our Virtual Professionals every 2 weeks through third-party platforms. The hourly rate range of the position is $10- $16 depending on experience. Once a rate has been offered to you, it is non-negotiable.

Work Schedule

The work schedule will vary depending on the job position that you will apply for as it will be based on the schedule requested by the client. All our clients are in the U.S. and work schedules will be in the U.S. time zone.

Job Summary

The Administrative Assistant will be responsible for providing administrative and customer service support, helping to coordinate schedules, maintain communication with internal and external teams, and manage tasks in a dynamic environment. The ideal candidate will be tech-savvy, detail-oriented, and proactive, supporting the client in a variety of tasks to ensure smooth daily operations.

Job Tasks

• Calendar Management – Organize schedules, book meetings, and keep calendars up to date.
• Email Management – Review, prioritize, and organize emails professionally.
• Task Tracking – Monitor tasks and deadlines using project management tools.
• Documentation – Prepare reports, take meeting notes, and maintain organized digital files.
• Customer Support – Communicate with clients and teams via email, chat, and phone as needed.
• Research Assistance – Support with gathering information and summarizing findings when required.
• General Admin – Assist with ad-hoc administrative and support tasks as assigned.

Qualifications

• 1 year of related experience and / or a related degree.
• Excellent written and verbal communication skills in English.
• Ability to excel in a fast-paced environment.
• Strong organizational abilities.
• Meticulous attention to detail.
• Collaborative team spirit.
• Commitment to confidentiality.
• A quiet, private workspace.
• Must be at least 21 years old.

Software

• Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, etc.)
• WhatsApp
• Asana
• Miro
• Canva
• AI tools (flexible)
• Open to other tools as needed

Languages

• English mandatory
• Portuguese mandatory

Next Steps

• Send your easy apply.
• We will reach out and send you a form to send in your full application.
• Get accepted into our community to have access to all our job offers.
• Apply to job offers of your interest.
• Get interviewed.
• Start working in your dream job!