Office Assistant jobs in South Africa

We’re looking for an experienced, proactive individual who will be the first point of contact and and operational backbone of our office. In this role, you’ll welcome visitors, manage calls, handle mail and deliveries, and take charge of various administrative tasks. You’ll also coordinate office supplies, facilities, and work with external contractors—all in a fast-paced, dynamic Dubai environment.

WHAT YOU’LL BE DOING:

• Greet and welcome visitors in a friendly and professional manner
• Answer, screen, and forward incoming phone calls while providing basic information when needed
• Receive, sort, and distribute daily mail and deliveries
• Assist with various administrative tasks, such as data entry, filing, and scheduling appointments
• Manage office supplies inventory and place orders as necessary
• Provide necessary support to employees with technology, accessories, stationery, etc.
• Contribute to office support, including organizing and overseeing cleaning schedules, handling minor purchases of products and supplies
• Coordination with facilities management, building management teams to maintain the office environment and handle any repairs or potential improvements
• Help in collaboration with external contractors and services (delivery service, florists, etc.)
• Offer occasional administrative support (e.g., handling, printing documents, etc.)

WHAT WE LOOK FOR IN YOU:

• Prior experience in a similar role
• High level of proficiency in both spoken and written English
• Excellent organization skills
• Problem-Solving Abilities
• Attentiveness and prompt task execution
• Proficient PC skills and no difficulty with handling office equipment
• Location in Dubai

NICE-TO-HAVE:

• Proficiency in using Task management tools
• MS Office skills

WHY SHOULD YOU JOIN OUR TEAM?

• A welcoming international team of highly qualified professionals
• Company supports your professional growth
• 40 paid days off
• Competitive salary