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Position: Resource & Development Administrative Specialist

Location: Fort Myers, FL

Job Id: 415

# of Openings: 1

The Administrative Specialist provides vital support to Habitat’s Resource & Development department, ensuring smooth daily operations across donor relations, communications, volunteer engagement, and events. This position manages administrative systems, organizes key processes, and ensures accuracy in all documentation to maintain departmental efficiency.

• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Process invoices, manage postage accounts, and assist with credit card reconciliations.
• Monitor office expenditures and assist in budget preparation.
• Maintain organized digital and physical filing systems.
• Prepare mail merges, mailing labels, and printed materials for events and campaigns.
• Track office supplies and coordinate orders with vendors.
• Capture meeting minutes, manage calendars, and assist with departmental projects.
• Conduct research and compile data for various projects and reports.

• Support donor development, communications, volunteer and event teams with administrative tasks.
• Prepare documentation and organize submissions for the Community Contribution Tax Credit Program (CCTCP).
• Assist with logistics for campaigns such as Women Build, Annual Appeal, and gated community fundraising initiatives.
• Maintain tracking systems and ensure data accuracy across departmental platforms.

• Assist with printing materials, organizing supplies, and providing on-site event support.
• Participate in dedications, celebrations, and other Habitat events as needed, including some evenings and weekends.

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Minimum two years of administrative or office support experience; nonprofit experience a plus.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent attention to detail, organization, and time management.
• Strong written and verbal communication skills.
• Collaborative, dependable, and mission-driven.
• Valid Florida driver’s license and acceptable background check.
• Attention to Detail: Produces accurate work, follows procedures, and double-checks data and documents.
• Organization & Time Management: Prioritizes tasks effectively, meets deadlines, and keeps projects on track.
• Communication: Demonstrates professionalism and clarity in written and verbal interactions.
• Initiative: Takes proactive steps to solve problems and improve processes without being prompted.
• Team Collaboration: Works cooperatively across departments, supporting shared goals and objectives.
• Adaptability: Remains flexible and composed in a fast-paced, evolving environment.
• Mission Alignment: Demonstrates commitment to Habitat’s values and the importance of the mission.

• Regularly spend hours sitting and using office equipment and computers.
• Occasionally spend hours standing.
• Regularly speaks clearly so listeners can understand.
• Frequently bend to file and maintain files.
• Occasionally lift 5-20 pounds.

• Ability to work both in the office and at various worksites; ability to work outside of normal working hours, including events, or weekends during peak season, with advance notice.
• Generally quiet office environment.

Please note this position description is designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the associate for this job. Duties, responsibilities and activities may change at any time with or without notice.

• Paid Time Off
• 401k with Employer Matching
• Medical Insurance
• Vision Insurance
• Life Insurance
• Disability Insurance

Habitat for Humanity of Lee & Hendry Counties is an equal opportunity employer and seeks to employ and assign the best-qualified personnel for all our positions in a manner that does not unlawfully discriminate against any person because of race, color, citizenship, religion, sex, pregnancy, marital status, age, national origin, physical or mental disability, sexual orientation, genetic information, veteran/reserve national guard status, or any other status or characteristic protected by law.

Additionally, Habitat is committed to providing reasonable accommodation to qualified applicants and employees with disabilities. If you need reasonable accommodation to participate in the hiring process or to perform the essential job functions, please contact Deborah Boyer at 239-360-8019.