Resource & Development Administrative Specialist

Habitat for Humanity of Lee and Hendry Counties; Dubai; On-site; AED 128,000 - 184,000; Full time

Job summary

A community support organization seeks a Resource & Development Administrative Specialist to enhance departmental operations. Responsibilities include handling communications, processing invoices, and supporting donor development efforts. Ideal candidates will have a high school diploma, two years of administrative experience, and proficiency in Microsoft Office. This role offers a supportive environment aligned with organizational values.

Benefits

Paid Time Off

401k with Employer Matching

Medical Insurance

Vision Insurance

Life Insurance

Disability Insurance

Qualifications

• Minimum two years of administrative or office support experience required.
• Nonprofit experience is a plus.
• Strong written and verbal communication skills are essential.

Responsibilities

• Provide vital support to Resource & Development department.
• Assist with invoice processing, budget preparation, and maintaining filing systems.
• Support donor development and event logistics.

Skills

Attention to detail

Organization

Communication

Initiative

Team Collaboration

Adaptability

Time Management

Education

High school diploma or equivalent

Associate or bachelor’s degree preferred

Tools

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Job description

Position: Resource & Development Administrative Specialist

Location: Fort Myers, FL

Job Id: 415

# of Openings: 1

Position Overview

The Administrative Specialist provides vital support to Habitat’s Resource & Development department, ensuring smooth daily operations across donor relations, communications, volunteer engagement, and events. This position manages administrative systems, organizes key processes, and ensures accuracy in all documentation to maintain departmental efficiency.

Key Responsibilities

Administrative Support

• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Process invoices, manage postage accounts, and assist with credit card reconciliations.
• Monitor office expenditures and assist in budget preparation.
• Maintain organized digital and physical filing systems.
• Prepare mail merges, mailing labels, and printed materials for events and campaigns.
• Track office supplies and coordinate orders with vendors.
• Capture meeting minutes, manage calendars, and assist with departmental projects.
• Conduct research and compile data for various projects and reports.

Campaign & Program Support

• Support donor development, communications, volunteer and event teams with administrative tasks.
• Prepare documentation and organize submissions for the Community Contribution Tax Credit Program (CCTCP).
• Assist with logistics for campaigns such as Women Build, Annual Appeal, and gated community fundraising initiatives.
• Maintain tracking systems and ensure data accuracy across departmental platforms.

Event Support

• Assist with printing materials, organizing supplies, and providing on-site event support.
• Participate in dedications, celebrations, and other Habitat events as needed, including some evenings and weekends.

Education & Experience

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Minimum two years of administrative or office support experience; nonprofit experience a plus.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent attention to detail, organization, and time management.
• Strong written and verbal communication skills.
• Collaborative, dependable, and mission-driven.
• Valid Florida driver’s license and acceptable background check.
• Attention to Detail: Produces accurate work, follows procedures, and double-checks data and documents.
• Organization & Time Management: Prioritizes tasks effectively, meets deadlines, and keeps projects on track.
• Communication: Demonstrates professionalism and clarity in written and verbal interactions.
• Initiative: Takes proactive steps to solve problems and improve processes without being prompted.
• Team Collaboration: Works cooperatively across departments, supporting shared goals and objectives.
• Adaptability: Remains flexible and composed in a fast-paced, evolving environment.
• Mission Alignment: Demonstrates commitment to Habitat’s values and the importance of the mission.

Physical Requirements Necessary to Perform this Job

• Regularly spend hours sitting and using office equipment and computers.
• Occasionally spend hours standing.
• Regularly speaks clearly so listeners can understand.
• Frequently bend to file and maintain files.
• Occasionally lift 5-20 pounds.

Work Environment and Conditions

• Ability to work both in the office and at various worksites; ability to work outside of normal working hours, including events, or weekends during peak season, with advance notice.
• Generally quiet office environment.

Other Duties

Please note this position description is designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the associate for this job. Duties, responsibilities and activities may change at any time with or without notice.

• Paid Time Off
• 401k with Employer Matching
• Medical Insurance
• Vision Insurance
• Life Insurance
• Disability Insurance

Habitat for Humanity of Lee & Hendry Counties is an equal opportunity employer and seeks to employ and assign the best-qualified personnel for all our positions in a manner that does not unlawfully discriminate against any person because of race, color, citizenship, religion, sex, pregnancy, marital status, age, national origin, physical or mental disability, sexual orientation, genetic information, veteran/reserve national guard status, or any other status or characteristic protected by law.

Additionally, Habitat is committed to providing reasonable accommodation to qualified applicants and employees with disabilities. If you need reasonable accommodation to participate in the hiring process or to perform the essential job functions, please contact Deborah Boyer at 239-360-8019.