Team Assistant/Office Manager

Hamilton Lane; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A financial services firm in Dubai is seeking an experienced Administrative Assistant to provide office management and administrative support. You will manage team schedules, coordinate travel, and handle day-to-day administrative tasks. The ideal candidate has 3-5 years of experience, excellent communication skills, and proficiency in Microsoft Office. The role offers a competitive benefits package and is focused on supporting team needs.

Benefits

Healthcare coverage

Tuition reimbursement program

Paid time off for volunteering

Employee stock purchasing plan

Qualifications

• 3-5 years of experience in a similar role is essential.
• Strong work ethic and good judgement required.
• Ability to work under pressure and handle multiple tasks.

Responsibilities

• Provide administrative support and manage schedules for the team.
• Coordinate travel arrangements and manage office supplies.
• Handle incoming calls and emails professionally.

Skills

Fluency in English

Excellent written and verbal communication skills

Proficient with Microsoft Office programs

Strong organizational skills

Ability to manage projects effectively

Reliable and exercise discretion

Education

University degree

Job description

Administration duties, including, but not limited to

Administrative support to our Middle East team

Calendar management / scheduling; arranging meetings, breakfast / lunch / dinner meetings, scheduling conference calls

Booking taxis

Coordinating team travel arrangements and regional roadshows across the region and to other Hamilton Lane offices

Liaise with other Team Assistants in Hamilton Lane offices to coordinate schedules for visitors from other offices

Supporting special projects and event coordination

Fulfilling routine administrative requests such as printing, copying, mailing and replying to client enquiries

Managing and submitting expense reports for the team

Liaising with Accounts Payable on invoices

Managing the administration of new vendor contracts in Process Unity

Ad hoc administration and tasks as required

Office Manager Duties, Including, But Not Limited To

Working with the DIFC and DFSA on office related matters

Liaison with building management and security, including booking in guests

Meeting and greeting guests, making refreshments and clearing rooms following meetings

Managing office supplies and other office requirements

Ensuring the tidy upkeep of an orderly office

Handle incoming calls

Your Background And Skills Will Include

Fluency in English speaking and writing essential

3-5 years of experience in a similar role

Excellent written and verbal communication skills

Proficient with Microsoft Office programs (Outlook, Word, Excel, Power Point)

Knowledge of financial services industry and willingness to learn

Strong work ethic, positive attitude, and good judgement

Desire to work as part of a team with a strong focus on client needs

Strong organizational skills

Ability to manage projects effectively and on-time in a fast-paced environment

Ability to work under pressure and handle multiple tasks / assignments

Reliable and ability to exercise discretion and maintain confidentiality

University degree desirable

Benefits

At Hamilton Lane, our benefits philosophy is simple.

To provide our employees with a competitive suite of benefits and services to help navigate through the complexities and challenges of working, living, raising a family, and eventually retiring.

To Do This, Hamilton Lane Offers The Following Benefits

Enhancing Your Physical and Emotional Health

Employees have access to healthcare coverage, mental health resources, health & fitness reimbursement program, and Wellness Rewards Program.

Developing Your Career

Tuition and certification reimbursement program are available along with continual education and development trainings for you to grow with Hamilton Lane.

Supporting Your Family & Community

For our communities, Hamilton Lane provides paid time off to volunteer, matches your donations to charitable organizations, and compensates for referring qualified candidate that join our team.

For growing family, we offer an adoption reimbursement program, paid time off for new parents and newlyweds, and provide travel support for nursing

parents.

Safeguarding Your Financial Wellbeing

Hamilton Lane contributes to retirement programs and offers an employee stock purchasing plan.

Hamilton Lane is an Equal Opportunity Employer.

All qualified applicants will be considered for employment without regard to their race, religion, ancestry, national origin, sex, age, disability, marital status, or medical condition.

As a registered investment adviser, employees of Hamilton Lane may be subject to certain limitations on political contribution and personal investment activities.

Hamilton Lane is not accepting unsolicited assistance from search firms for this employment opportunity.

Please, no phone calls or emails.

All resumes submitted by search firms to any employee at Hamilton Lane via-email, the Internet or in any form and / or method without a valid written search agreement in place for this position will be deemed the sole property of Hamilton Lane.

No fee shall be paid in the event the candidate is hired by Hamilton Lane as a result of the referral or through other means.

Candidates should have 3-5 years of experience in a similar role and possess excellent communication skills.

Proficiency in Microsoft Office and strong organizational skills are essential.