Team Administrator

Colliers; Dubai; On-site; AED 100,000 - 120,000; Full time

Job summary

A global real estate services firm is seeking a Team Administrator in Dubai to support the Hospitality & Tourism team. This role involves managing daily operations, coordinating communications, and ensuring efficient project support. Candidates should have a Bachelor's degree, 3+ years of experience in administration, and proficiency in English. A proactive attitude and strong organizational skills are essential. Join a dynamic team and contribute to delivering exceptional service!

Qualifications

• 3+ years of experience in administrative or coordination roles.
• Strong attention to detail and confidentiality.
• Ability to work independently and collaboratively.

Responsibilities

• Provide administrative support across advisory and asset management.
• Manage team calendars, meeting schedules, and travel arrangements.
• Act as a point of contact for clients and stakeholders.

Skills

Organizational skills

Time management

Communication skills

Problem-solving

Proficiency in MS Office

Education

Bachelor’s degree in Business Administration

Tools

MS Office Suite

Project tracking tools

Job description

Overview

The Team Administrator will play a strong role in supporting the Hospitality & Tourism team across both Advisory and Asset Management functions. This individual will ensure the smooth running of day-to-day operations, streamline administrative processes, coordinate internal and external communications, and provide essential support to managers and directors. The role requires a highly organized, proactive, and resourceful individual who can balance multiple priorities, support project delivery, and maintain team efficiency.

Key Responsibilities

• Team & Project Support
  • Provide administrative and logistical support across advisory and asset management mandates.
  • Assist with project documentation, proposals, presentations, and client deliverables.
  • Coordinate the collection and organization of market data, research inputs, and benchmarking material.
  • Support consultants and analysts with formatting, proofreading, and compiling reports and studies.
  • Monitor project timelines and deliverable schedules to ensure internal deadlines are met.
• Operational & Administrative Support
  • Manage team calendars, meeting schedules, and travel arrangements.
  • Organize internal team meetings, workshops, and client calls, including agenda preparation and note-taking.
  • Maintain organized records of contracts, client correspondence, and project archives.
  • Process expense claims, invoices, and vendor coordination in line with company policies.
  • Serve as the liaison with internal departments (HR, Finance, IT, Marketing, etc.) to ensure smooth operations.
• Client & Stakeholder Coordination
  • Act as a point of contact for clients, partners, and internal stakeholders for administrative matters.
  • Support preparation of client communication material (letters, follow-up emails, meeting minutes).
  • Track and maintain a record of client interactions and project pipeline updates.
  • Assist in coordinating with external sub-consultants engaged for specialized mandates (e.g., theme parks, cultural assets).
• Team Performance & Business Development Support
  • Maintain an updated repository of the team’s credentials, track records, and case studies for proposal development.
  • Support business development efforts by coordinating RFP responses, assembling proposals, and tracking submission deadlines.
  • Update and maintain performance dashboards, KPIs, and fee trackers for active mandates.
  • Assist in organizing hospitality industry events, conferences, and client engagement activities.

Qualifications & Skills

• Bachelor’s degree in Business Administration, Management, or related field.
• 3+ years of experience in administrative or coordination roles (consulting, real estate, or professional services preferred, but hotel operations also relevant).
• Strong organizational and time management skills with the ability to handle multiple tasks simultaneously.
• Excellent written and verbal communication skills in English (Arabic is an advantage).
• High proficiency in MS Office Suite (PowerPoint, Outlook, Excel) and comfort with project tracking tools.
• Strong attention to detail, professionalism, and confidentiality.
• Ability to work independently and collaboratively in a fast-paced environment.

Key Attributes

• Proactive problem solver with a “can-do” attitude.
• Strong sense of ownership and accountability.
• Team-oriented, adaptable, and client-service focused.
• Ability to anticipate team needs and act with discretion.