Site Admin Assistant

Al Sahraa Recruitment Services; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A construction recruitment agency in Abu Dhabi is seeking a highly organized Admin Assistant for a full-time position. The successful candidate will provide administrative support at a construction site, maintain project documentation, and assist with various office tasks. A high school diploma and at least 2 years of experience in similar roles are required. Proficiency in Microsoft Office, particularly Excel, is essential. Fluency in English is mandatory, and knowledge of Arabic is desirable.

Qualifications

• Minimum of 2 years of experience as an administrative assistant, preferably in construction.
• Fluency in English is required; knowledge of Arabic is a plus.

Responsibilities

• Provide administrative support to the site team.
• Maintain and update project documentation.
• Prepare project-related correspondence.
• Coordinate meetings and appointments.
• Monitor project progress and deadlines.

Skills

Excellent organizational skills

Strong attention to detail

Microsoft Office proficiency

Communication skills

Ability to multitask

Education

High school diploma

Additional training in office administration

Tools

Microsoft Excel

Job description

We are seeking a highly organized and efficient Admin Assistant to join our team at a construction site in Abu Dhabi. The ideal candidate will have previous experience in a similar role, preferably in the construction industry. This is a full-time position with a 1-year contract.

Key Responsibilities:

• Provide administrative support to the construction site team, including project managers, engineers, and other staff members
• Maintain and update project documentation, including contracts, permits, and drawings
• Prepare and distribute project-related correspondence, such as meeting agendas and minutes
• Coordinate and schedule meetings, appointments, and site visits
• Monitor and track project progress and deadlines
• Assist with procurement activities, including obtaining quotes and processing purchase orders
• Handle incoming and outgoing mail and deliveries
• Maintain and organize project files and records
• Prepare and submit expense reports
• Communicate with subcontractors and suppliers as needed
• Perform other administrative tasks as assigned by the project manager

Qualifications:

• High school diploma or equivalent; additional education or training in office administration is a plus
• Minimum of 2 years of experience as an administrative assistant, preferably in the construction industry
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Proficient in Microsoft Office, with advanced skills in Excel
• Good communication and interpersonal skills
• Ability to multitask and prioritize tasks effectively
• Knowledge of procurement processes is an advantage
• Fluency in English is required; knowledge of Arabic is a plus

Required Skills

• Site Visits
• Project Documentation
• Office Administration
• Attention To Detail
• Excel
• Arabic
• Salary
• Mail
• Purchase Orders
• Deliveries
• Interpersonal Skills
• Procurement
• Construction
• Records
• Suppliers
• Education
• Administration
• Documentation
• Microsoft Office
• English
• Training