RFP Specialist- Projects

GEN PLUS Group; United Arab Emirates; On-site; AED 120,000 - 200,000; Full time

Job summary

A global agency collective in the UAE is looking for an RFP Specialist to manage the RFP process. You will be the first point of contact for all incoming RFPs, ensuring they are logged, reviewed, and distributed efficiently. Key responsibilities include monitoring channels for RFPs, conducting preliminary reviews, and coordinating meetings with stakeholders. Ideal candidates should possess strong attention to detail and excellent organizational skills, with a commitment to delivering timely responses.

Qualifications

• Ability to manage multiple RFPs simultaneously.
• Strong understanding of client requirements and evaluation criteria.

Responsibilities

• Monitor RFP channels for incoming requests.
• Conduct preliminary reviews of RFPs for alignment with business activities.
• Coordinate team meetings and document action items.

Skills

Attention to detail

Organizational skills

Communication skills

Job description

About Plus Group

The Gen Plus Group is a vibrant global collective of agencies reshaping industry norms with a commitment to surpassing expectations. Rooted in the ‘Plus’ philosophy, we go beyond the ordinary to create meaningful connections that transcend transactions. Our ecosystem unites PRM, NaF+, SPANDY, and THEM AGAIN under one collaborative banner, supported by GEN+ — a team of over 3,000 experts across 60+ nationalities. Together, we deliver impactful outcomes for brands, businesses, and people globally through creativity, innovation, and integration.

Job Overview

The RFP Specialist plays a crucial role in managing the initial stages of the RFP process. The RFP Specialist is the first point of contact for all incoming RFPs within GEN Plus Group. This role is crucial in ensuring that RFPs are promptly and accurately logged, reviewed, and distributed to the appropriate teams for further action. The RFP Specialist plays a key role in the initial assessment and organization of RFP documents, setting the foundation for a successful response process. This position is within the marketing department.

Key Responsibilities

• Monitor RFP Channel: regularly check and monitor all channels through which RFPs may be received, including email, online portals, and employee referrals.
• Promptly acknowledge receipt of each RFP to the issuing organization, confirming our intent to review and respond.
• Conduct a preliminary review of each RFP to identify alignment with the agency’s business activities and potential for growth.
• Identify high‑priority RFPs that present significant opportunities for the agency.
• Understand the client’s requirements, objectives, evaluation criteria, key success factors, deadlines, and any immediate concerns or questions.
• Translate RFP documents if required and highlight any legal, bond, or compliance requirements.
• Accurately log all incoming RFPs, ensuring all relevant information (client name, submission deadline, contact information) is recorded.
• Schedule and organize team meetings, ensuring agenda is set; distribute the RFP document and preliminary review highlights critical deadlines and requirements to ensure timely action.
• Take minutes of meeting details and action items, including leading agency, penholder, and turnaround RFP acknowledgements.
• Work closely with the penholder and provide management/support: schedule and organize initial meetings with key stakeholders to discuss the RFP’s scope, requirements, and potential response strategies.
• Prepare and distribute meeting agendas to ensure focused and productive discussions.