Receptionist (Emirati National)

Ghobash Group; Dubai; On-site; AED 60,000 - 120,000; Part time

Job summary

A prominent firm in UAE is seeking a part-time office assistant to manage reception duties, support HR-related tasks, and maintain office organization. The ideal candidate should have a diploma or bachelor's degree, proficiency in Microsoft Office, and a valid UAE driving license. This role does not allow for remote work and is critical for maintaining daily office operations.

Qualifications

• Diploma or bachelor's degree required.
• Proficiency in Microsoft Office is essential.
• A valid UAE driving license is necessary.

Responsibilities

• Attend and screen all incoming and outgoing calls.
• Maintain a log of incoming inquiries.
• Receive and scan documents related to HR and Recruitment.

Skills

Proficiency with Microsoft Office Products

Ability to learn new software

Customer service skills

Education

Diploma or bachelor's degree from a recognized University or Institution

Job description

• Attend and screen all incoming and out-going calls; take and relay messages respond to requests for information and determines which are priority matters and inform employees accordingly.
• Keep a log of all in-coming enquiries and inform employees.
• Receive guest courteously and offer beverages.
• Responsible for mail courier pickup arrangement and mail distribution.
• Coordinate with the Office Assistant for tea or coffee to all guest whenever required.
• Coordinate with Office Assistant to ensure that offices the reception area the conference rooms and the kitchens are kept clean and tidy at all times.
• Coordinate with the security regarding parking requests for guests.
• Responsible for the reservation of conference room and training room.
• Receive and scan documents related to HR and Recruitment such as Passport Visa Educational Certificates and Insurance Cards
• Maintain and provide joining kits for New Joiners and or other materials related to HR.
• Responsible for all stationary stocks supplies kitchen etc.
• Responsible for updating attendance in Time and Attendance Software (TAS)
• Generate attendance reports when required.
• Prepare Expense Claim if needed.
• Attend any other duties within the scope of this function as and when required.

Qualifications :

• Diploma or bachelors degree from a recognized University or Institution.

Additional Information :

• Proficiency with Microsoft Office Products (Outlook Word & Excel).
• Ability to learn new software.

• UAE valid Driving License.

Compliance with policies and procedures based on the ISO standards adopted by CNS.

Remote Work :

No

Employment Type :

Part-time