Project Assistant to CEO

IFZA; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A dynamic business organization in Dubai is seeking an entry-level professional to support the CEO in managing key strategic initiatives and coordinating projects. Candidates should hold a Bachelor’s degree in business administration or a related field and possess strong communication and organizational skills. This role offers a hands-on experience in a fast-paced environment, with opportunities to learn and grow, along with benefits such as annual leave and medical insurance.

Benefits

International team (over 60 nationalities)

24 working days as annual leave

Annual flight home

Life insurance plan

Medical insurance plan

Access to exclusive discounts

Opportunities to learn and develop

Motivated team and moving-forward culture

Qualifications

• 0-2 years of experience in an administrative or project management role.
• Fresh graduates with strong organizational skills and internships are welcome to apply.

Responsibilities

• Assist the CEO in managing and coordinating projects.
• Conduct research to support decision-making and prepare presentations.
• Manage internal and external communications directed at the CEO.
• Organize and maintain project documentation for easy access.
• Assist in coordinating communication between departments.
• Help organize internal and external events.

Skills

Excellent written and verbal communication skills

Strong organizational and time-management skills

Proficiency in Microsoft Office Suite

Attention to detail

Proactive problem-solving

Ability to learn quickly

Experience with project management software

Fluency in English

Fluency in German

Education

Bachelor’s degree in business administration, management, or related field

Tools

Microsoft Office Suite

Slack

Trello

Job description

Overview

The ideal candidate will support the CEO in managing key strategic initiatives, coordinating projects, and handling administrative tasks. This is an excellent opportunity for an entry‑level professional looking to gain hands‑on experience in a fast‑paced, dynamic environment while learning directly from senior leadership. The ideal candidate will be detail‑oriented, adaptable, and eager to grow their career in business administration.

Responsibilities

• Project Support: Assist the CEO in managing, coordinating, and tracking the progress of various projects. Ensure all projects are completed on time, within scope, and with necessary resources.
• Research & Reporting: Conduct research to support decision‑making, prepare presentations, reports, and summaries for CEO review.
• Communication Management: Serve as the first point of contact for both internal and external communication directed at the CEO. Draft emails, memos, and other written communication.
• Document Management: Organize and maintain project documentation, ensuring easy access and proper filing for tracking and reference.
• Cross‑functional Support: Assist in coordinating communication between departments and facilitate the flow of information, ensuring projects are on track.
• Event Coordination: Help organize internal and external events, including board meetings, client calls, and group‑wide events.

Requirements

• Bachelor’s degree (or equivalent) in business administration, management, or related field.
• Excellent written and verbal communication skills, with the ability to communicate effectively at all levels of the organization.
• Strong organizational and time‑management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other digital tools for communication and project management (e.g., Slack, Trello).
• Ability to work meticulously with attention to detail while managing multiple tasks.
• A proactive approach to identifying issues and proposing solutions.
• Willingness to learn and take on new challenges as the organization grows and evolves.
• Experience: 0‑2 years of experience in an administrative, project management, or business support role.
• Fresh graduates with strong organizational skills and internships are welcome to apply.
• Additional Skills: Prior experience with project management software or in a fast‑paced business environment is a plus.
• Proficient in English and German language.

Benefits

• International team (over 60 nationalities)
• 24 working days as annual leave
• Annual flight home
• Life insurance plan
• Medical insurance plan (with option to upgrade at your own cost)
• Access to exclusive Fazaa discounts (applicable in participating retail stores, food & beverage outlets, fitness clubs, cinemas, theme parks, clinics, and more)
• Opportunities to learn, develop and grow with the organization
• Being part of a motivated team and moving‑forward company culture