Office Administrator

Muller & Phipps Middle East; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A reputable office management firm in Dubai is seeking a detail-oriented Office Administrator to enhance workplace efficiency by overseeing daily operations and supporting administrative tasks. The ideal candidate should possess a Bachelor’s degree and strong organizational skills, along with proficiency in Microsoft Office. Experience in the UAE market and familiarity with office management systems are advantageous. This position offers a dynamic work environment focused on productivity.

Qualifications

• Proven experience as an Office Administrator or similar role.
• Ability to handle confidential information discreetly.
• Experience with UAE market preferred.

Responsibilities

• Oversee daily office operations and administrative procedures.
• Maintain organized records and files, both digital and physical.
• Provide general administrative support to employees and management.

Skills

Attention to detail

Strong communication skills

Problem-solving abilities

Organizational skills

Time management

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Job description

Job Purpose

A highly organized and detail-oriented Office Administrator to manage office operations, support administrative tasks, and enhance workplace efficiency. The ideal candidate will have excellent communication skills, strong problem-solving abilities, and a proactive approach to office management. This role requires multitasking across a range of responsibilities to ensure a well-organized and productive work environment.

Key Responsibilities

• Oversee daily office operations and administrative procedures.
• Maintain office supplies inventory and ensure timely procurement.
• Handle correspondence, emails, and phone calls professionally.
• Assist in scheduling meetings, managing calendars, and coordinating events.
• Maintain organized records and files, both digital and physical.
• Coordinate with vendors, service providers, and building management.
• Ensure compliance with office policies and workplace safety regulations.
• Process invoices, expense reports, and basic bookkeeping tasks.
• Provide general administrative support to employees and management.
• Manage procurement processes, including supplier selection, purchase orders, and cost negotiations.
• Ensure efficient purchasing of office equipment, supplies, and services within budget constraints.
• Should have prior experience to exposure to UAE market.

Qualifications & Requirements

• Bachelor's degree in Business Administration, Office Management, or a related field preferred.
• Proven experience as an Office Administrator, Administrative Assistant, or a similar role.
• Proficiency in Microsoft Office Suite and other office management software.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Problem-solving and decision-making abilities.
• Ability to work independently and within a team.

Preferred Qualifications

• Experience in office management or administrative roles in a corporate setting.
• Knowledge of basic accounting and financial procedures.
• Familiarity with CRM and ERP systems.