Marketing Coordinator

Elite Group Holding; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading marketing firm in Dubai is seeking an experienced Marketing Coordinator to oversee event execution and manage relationships with vendors. The ideal candidate will have strong organizational skills and a proven track record in coordinating marketing events. Candidates must be able to manage budgets and generate comprehensive reports to evaluate marketing effectiveness. This role offers a dynamic work environment and the opportunity to collaborate across departments.

Qualifications

• Proven experience in coordinating marketing events and activities.
• Ability to manage budgets and track expenditures efficiently.
• Strong organizational skills to manage multiple events simultaneously.

Responsibilities

• Coordinate and oversee all marketing events to ensure their success.
• Manage relationships with vendors and sponsors for event execution.
• Generate comprehensive reports on marketing activities and events.

Skills

Event coordination

Budget management

Vendor negotiation

CRM coordination

Data analysis

Job description

A Marketing Coordinator plays a pivotal role as it contributes to the smooth functioning of marketing activities across the Marketing Department.

Event Coordination

• Coordinate all events as per the annual Marketing Calendar i.e. product launches, customer loyalty events, showroom events, etc.
• Follow-through event timelines, budgets, and logistics.
• Coordinate with all subdivisions for their deliverables towards the event i.e. creatives, written content, brochures, invites, etc.

Collaborations, 3rd Party Vendor and Sponsor Relations

• Search, identify, negotiate with, and manage relationships with event vendors, sponsors, and partners.
• Ensure contracts and agreements are in place with all suppliers.
• Coordinate with 3rd party vendors.

Logistics Management

• Oversee event logistics, and all event-related transportation arrangements.
• Coordinate the setup and takedown of event materials and exhibits.

Attendee Registration and Support

• Manage attendee registration process, and regularly coordinate with CRM for any required update.
• Provide support and assistance to event attendees, VIPs, suppliers, vendors, etc.

Departmental Coordination

Calendar Administration

• Coordinate the marketing department's event calendar, deadlines, and schedules and coordinate with the sub-departments to ensure timely submission and completion of deliverables.

Budget Administration

• Assist in tracking marketing budgets, including event-specific budgets.

Document and Data Management

• Organize and maintain marketing documents, reports, and database.
• Manage, archive, and organize marketing material on the company shared folder and to keep a record of all departmental assets and reconcile with respective departments such as IT, HR, Finance etc.

Meeting Coordination

• Schedule and coordinate marketing meetings, including preparing agendas and minutes, and follow-up on action items.

Create Comprehensive Reports

• Collate and generate reports on marketing activities, event performance, and budget utilization.
• Provide data and analytics to measure the effectiveness of marketing efforts.

Cross-Departmental Collaboration

• Collaborate with team members as well as other departments such as Sales and CRM, to ensure marketing initiatives are aligned with the overall marketing strategy and ensure KPIs are met.
• Act as a liaison between the marketing department and other internal or external stakeholders; and facilitate communication, coordinate meetings and ensure that information flows smoothly across various stakeholders.

Administrative Support

• Assist in administrative tasks such as handling email correspondence, phone calls, and managing office supplies.
• Coordinate with the team members to ensure all requirements such as software, gadgets etc. are available.

Procurement Support

• Coordinating with vendors to ensure that they deliver on time and meet quality standards.
• Review purchase orders to ensure that they are complete and accurate.