Management Assistant

Herogram FZ LLC; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A dynamic marketing firm in Dubai is seeking a highly proactive Management Assistant to support the CEO and HR Department. The ideal candidate will be reliable, detail-oriented, and possess excellent communication skills. Responsibilities include managing schedules, ensuring accuracy in documents, and maintaining confidentiality. This full-time role offers a professional environment with a monthly salary and benefits, including KPI-based bonuses.

Benefits

Competitive insurance

KPI-based bonuses

Qualifications

• Proven experience in administrative or executive support roles.
• Excellent written and verbal communication skills.
• Strong proficiency in Microsoft Office and digital communication tools.
• Highly organized and adaptable.

Responsibilities

• Ensure high accuracy in administrative tasks and documents.
• Manage schedules and coordinate meetings.
• Act as contact point between executives and stakeholders.
• Maintain confidentiality across communications.
• Support a range of administrative duties.

Skills

Attention to detail

Communication skills

Organizational skills

Proactivity

Time management

Problem-solving

Microsoft Office proficiency

Job description

We Are Hiring – Management Assistant (Dubai Office)

Herogram FZ-LLC | Dubai Media City

We are looking for a highly proactive, reliable, and detail-oriented Management Assistant to support our CEO and HR Department. If you’re someone who works with integrity, communicates well, and thrives in a fast-paced environment, this role may be the right fit for you.

Position: Management Assistant

Department

Administration

Location

Full-time, Dubai Office

Reporting to

CEO & HR Manager

Responsibilities

• Ensure all administrative tasks and documents are delivered with high accuracy and attention to detail.
• Manage schedules, coordinate meetings, and proactively anticipate the needs of management.
• Act as a point of contact between executives and internal/external stakeholders.
• Uphold strict confidentiality across all forms of communication and documentation.
• Stay available when needed, including outside standard working hours.
• Support a wide range of duties, from routine clerical tasks to complex project coordination.

Qualifications

• Proven experience in administrative or executive support roles.
• Excellent written and verbal communication skills.
• Strong proficiency in Microsoft Office and digital communication tools.
• Highly organized, adaptable, and able to manage multiple priorities.
• Committed to professionalism, confidentiality, and ethical work standards.

Work Schedule & Benefits

Working Hours

• Monday to Saturday – 9:00 AM to 6:00 PM
• Sunday – Off

Compensation & Benefits

• Monthly salary
• Competitive insurance
• KPI-based bonuses

Skills

Desired Skills

• Strong attention to detail and accuracy
• Excellent communication and interpersonal skills
• Proactive and able to anticipate needs
• Highly organized with strong time-management abilities
• Ability to multitask and prioritize effectively
• High level of professionalism and confidentiality
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Good problem-solving skills and resourcefulness
• Flexible and adaptable in a fast-paced environment
• Strong sense of responsibility and initiative