Executive Assistant To The Managing Director

Insulux; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A company in the construction sector based in Dubai is seeking a competent Executive Assistant to support the Managing Director. This pivotal role involves managing schedules, communicating with suppliers, and overseeing document control. The ideal candidate must have proven experience as an Executive Assistant, excellent multitasking abilities, and strong organizational and communication skills. Proficiency in Microsoft Office and fluency in English are essential, with additional languages as a plus. This position offers an opportunity to closely work with senior management and contribute to the company's success.

Qualifications

• Proven experience as an Executive Assistant or in a similar role within the construction industry.
• Strong multitasking abilities and effective prioritization of tasks.
• Excellent communication skills, both written and verbal.
• Detail-oriented with strong organizational skills.
• Ability to work independently and as part of a team in a fast-paced environment.
• Fluency in English; additional languages are a plus.

Responsibilities

• Manage the Managing Director's calendar, including scheduling meetings and travel arrangements.
• Oversee document control and filing systems to ensure easy access to important information.
• Communicate with suppliers and other stakeholders to facilitate smooth operations.
• Prepare and process purchase orders, ensuring accuracy and compliance with company policies.
• Assist in the preparation of reports and presentations for meetings.
• Coordinate office logistics and maintain supplies for a productive work environment.
• Support the Managing Director with various administrative tasks as needed.

Skills

Multitasking

Organizational Skills

Communication Skills

Technical Proficiency

Attention to Detail

Tools

Microsoft Office Suite

Document Management Systems

Job description

We are a company based in Dubai and we are looking for a capable Executive Assistant to support our Managing Director in the construction and building sector. This role is crucial for ensuring the efficient operation of the executive office, where the candidate will manage schedules, handle communications, and oversee document control and filing. The ideal candidate should be highly organized, able to multitask, and demonstrate strong professionalism. This position offers a unique opportunity to work closely with senior management while contributing to the company's success.

Responsibilities

1. Manage the Managing Director's calendar, including scheduling meetings and travel arrangements.
2. Oversee document control and filing systems to ensure easy access to important information.
3. Communicate with suppliers and other stakeholders to facilitate smooth operations.
4. Prepare and process purchase orders, ensuring accuracy and compliance with company policies.
5. Assist in the preparation of reports and presentations for meetings.
6. Coordinate office logistics and maintain supplies for a productive work environment.
7. Support the Managing Director with various administrative tasks as needed.

Preferred Candidate

1. Proven experience as an Executive Assistant or in a similar role within the construction industry.
2. Strong multitasking abilities and effective prioritization of tasks.
3. Excellent communication skills, both written and verbal.
4. Proficiency in Microsoft Office Suite and document management systems.
5. Detail-oriented with strong organizational skills.
6. Ability to work independently and as part of a team in a fast-paced environment.
7. Fluency in English; additional languages are a plus.

Skills

• Multitasking: The ability to handle multiple responsibilities simultaneously while maintaining high-quality work is essential for this role.
• Organizational Skills: Strong organizational skills are necessary for managing files, documents, and office logistics effectively.
• Communication Skills: Clear and effective communication with suppliers and stakeholders is crucial for successful operations.
• Technical Proficiency: Familiarity with Microsoft Office Suite and document management systems is important for daily tasks.
• Attention to Detail: A keen eye for detail ensures accuracy in document control and the preparation of purchase orders.