Executive Assistant

Montblanc; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A luxury brand in Dubai is seeking an experienced Executive Assistant to support the President and EXCO members. The role involves managing correspondence, organizing schedules, and preparing presentations while maintaining sensitive information with discretion. The ideal candidate has a BA degree and 3-5 years of experience in a similar role. Fluency in English and good knowledge of Office applications are required. This position offers an opportunity to work in a dynamic and prestigious environment.

Qualifications

• 3-5 years as Executive Assistant.

Responsibilities

• Manage emails and screen calls.
• Prepare reports and presentations.
• Manage the calendar and schedule meetings.
• Organize business trips and expense reports.
• Act as key contact between CEO and managers.

Skills

Fluent in English

Good knowledge of Office

Education

BA degree

Job description

The Executive Assistant will provide support to the President and EXCO members to help them make the best use of their time by dealing with secretarial/administrative tasks. He/She will carry out assignments as requested by the Directors.

Key Responsibilities

Administrative support

• Manage emails
• Screen incoming calls and correspondence and respond, independently, when possible
• Prepare reports and verbal or written correspondence on behalf of the Directors
• Draft/write PowerPoint presentation
• Prepare documents, templates as needed by the President
• Acts as custodian of corporate documents and records
• Take dictation; compose and prepare confidential correspondence, reports, and other documents
• Create and maintain filing systems
• Manage special projects at the direction of the President
• Perform confidential duties and related special projects using a high level of discretion and personal judgment
• Maintain and coordinate a high volume of sensitive and confidential material
• Prepare and send couriers and other necessary mails, etc.

Organization and Scheduling

• Manage the calendar and schedule appointments (organize meeting, logistic)
• Organize and coordinate business trips for President and EXCO, and prepare expense reports

Office / employee coordination

• Prepare internal communication memos
• Prepare announcements
• Organize team meetings and team building activities
• Organize seminarsCoordinate market visits from

Internal Communication

• Act as key contact between the CEO, the EXCO, the managers/managers’ assistants and other departments
• Ensure distribution flow of information.

Education

BA degree

Required Experience

3-5 years as Executive Assistant

Technical Skills / Abilities

Fluent in English

Good knowledge of Office