Executive Assistant

Confidential; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading firm in the UAE is seeking an experienced Executive Assistant to the Chairman. This role involves managing complex schedules, overseeing communications, and playing a key liaison role among executives and stakeholders. The ideal candidate has at least 3 years of experience supporting C-suite executives with exceptional communication and organisational skills. A professional demeanor and high emotional intelligence are essential, as is the ability to maintain confidentiality and manage sensitive matters effectively.

Qualifications

• 3 years' experience supporting C-suite executives, founders, or principals.
• Fluent in English; additional languages are an advantage.
• Flexible with working hours for senior-level support.

Responsibilities

• Manage the Chairman’s calendar, meetings, and travel logistics.
• Prepare and handle executive correspondence and presentations.
• Liaise between the Chairman, executives, and external stakeholders.

Skills

Impeccable judgment

Verbal and written communication

Organisational abilities

Project coordination

Proactivity

Attention to detail

High emotional intelligence

Job description

Overview

This is a rare and high-impact opportunity to support the Chairman and senior leadership at the very centre of the organisation. The role requires impeccable judgment, absolute discretion, and the ability to operate with confidence in a fast-paced, high-performance environment.

As Executive Assistant to the Chairman, you will act as a trusted strategic partner, managing complex business and personal priorities. You will oversee demanding schedules, sensitive communications, VIP engagements, and coordination across multiple entities—always staying several steps ahead to ensure seamless execution.

Key Responsibilities

• Manage the Chairman’s calendar, inbox, meetings, and travel logistics with foresight and precision
• Prepare, review, and handle executive correspondence, presentations, reports, and confidential documentation
• Serve as a key liaison between the Chairman, executives, board members, and high-profile external stakeholders
• Act as a true gatekeeper, triaging communications and protecting executive focus and priorities
• Attend meetings, capture minutes, track action items, and drive follow-ups to completion
• Coordinate across departments and business units to support strategic initiatives and leadership alignment
• Provide support on personal matters including property, private travel, and lifestyle arrangements
• Anticipate needs, identify risks, and proactively resolve issues before they escalate
• Build trusted relationships across the organisation to enable smooth information flow and execution
• Uphold the highest standards of professionalism, confidentiality, and discretion at all times

Candidate Profile

• Minimum 3 years’ experience supporting C-suite executives, founders, or principals (UK and UAE experience preferred)
• Highly proactive, adaptable, and calm under pressure in dynamic environments
• Exceptionally polished verbal and written communication skills
• Strong organisational, planning, and project coordination capabilities
• Fluent in English; additional languages are an advantage (bilingual or trilingual preferred)
• Meticulous attention to detail with a solutions-driven mindset
• High emotional intelligence and sound judgment when handling sensitive matters
• Flexible with working hours to provide senior-level executive support