Executive Assistant

Alvarez & Marsal Deutschland GmbH; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A global consulting firm is seeking an experienced Executive Assistant to support managing directors in Dubai. Candidates should have a bachelor’s degree and strong communication skills in English, with proficiency in Microsoft Office. Experience in the professional services industry and the ability to manage multiple tasks effectively are essential. This position offers a dynamic environment with opportunities for professional growth.

Benefits

Employee development opportunities

Supportive company culture

Merit-based rewards

Qualifications

• Fluency in English. Arabic language skills are desirable.
• High level of discretion in handling confidential information.
• Experience in a fast-paced work environment.

Responsibilities

• Monitor emails and respond on behalf of the Managing Directors.
• Coordinate internal and external marketing events.
• Support invoicing and billing operations.

Skills

Excellent oral and written communication skills

High interpersonal skills

Ability to prioritize tasks

Proficiency in Microsoft products

Education

High-grade bachelor’s degree from an accredited university

Tools

Microsoft Office Suite

Salesforce

Concur

Agresso

Job description

Overview

Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

The Team

We are looking for an experienced EA in the UAE, to be based either in our Dubai or Abu Dhabi office. We are looking for someone who remains calm, on top of their workload, and always enjoys working in a team environment. You will work closely with other EAs to ensure the smooth running of a department and the company, including helping during times of high workload and covering annual leave and absences. The ideal candidate will ideally have prior experience within the professional services industry and is looking for a challenging role in a dynamic, entrepreneurial and highly professional company. The right candidate will have experience dealing with busy professionals and tight deadlines; extensive diary and timesheet management; being one step ahead of their team’s needs and understand the importance of building relationships with clients and their teams.

The role requires someone who is proactive, pro-active, extremely personable, discreet, friendly and confident.

This is a fantastic job for someone who is hands on and likes a busy, rewarding and challenging role, in a fun and friendly environment. You must have experience supporting senior executives, excellent communications and organisation skills, attention to detail and be used to working under pressure.

How you will contribute

As an Executive Assistant, you will be responsible for a variety of tasks, including:

• Secretarial duties: Monitoring and responding to emails on behalf of the Managing Directors, scheduling meetings, preparing minutes, coordinating travel plans and itineraries, processing expenses on Concur, managing timesheets, assisting in onboarding new joiners within the team and providing support for other EAs when required. Finally, you will be acting as a main point of contact for your team and preparing team communications and social events.
• Business development and reporting: Coordinating internal and external offsite marketing events (venue selection, speakers, material, all logistics) and attend when required, following up action plan and correspond with clients, preparing PowerPoint presentations and documentation, updating databases and managing Salesforce activities and reports.
• Sales operations: Supporting in invoicing and billing, coordinating conflict checks and anti-money laundering, administrating client onboarding, setting up new project with central teams and printing reports and dashboards.

Qualifications

To be considered, you must possess:

• A high-grade bachelor’s degree (or equivalent/higher) from an accredited top-tier university.
• Excellent oral and written communication skills. Fluency in English, Arabic language skills are desirable but not essential.
• High level of interpersonal skills to handle sensitive and confidential information at maximum discretion.
• Ability to work independently and within a team and interact with all levels of the organization, including senior executives.
• Experience working in a fast-paced environment and ability to constantly prioritise and reassess tasks
• Proficiency in Microsoft products: MS Word, Excel, PowerPoint, Outlook, Teams and other relevant software. Experience with Agresso, Salesforce, Concur, and Zoom is preferable.

Your journey at A&M

We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person’s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career.

We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high-performing and passionate professionals.