Project Management Office Manager jobs in United Arab Emirates

About the Company: ESA Middle East, www.esa-engineering.com is looking for an Office Manager & HR Coordinator to oversee office operations and administrative functions, including Human Resources support in coordination with Italian HR Management Team, related to Dubai & Riyad Offices. The role will be based in Dubai and will ensure the smooth running of the office on a day-to-day basis.

About the Role: The Office Manager & HR Coordinator will be responsible for managing office operations and providing HR support, ensuring effective communication and coordination between the Dubai and Italian teams.

Responsibilities:

Office Operations and Support HR Management:

• Organize and implement office procedures and administration.
• Act as the primary contact for office maintenance, equipment, supplies, and errands.
• Coordinate meeting rooms and manage food arrangements when necessary.
• Handle correspondence, accommodations, company apartments, queries, complaints, and prepare documents and reports.
• Ensure smooth onboarding/offboarding processes for newcomers and departures.
• Act as the primary contact for facilities management, coordinating with external stakeholders in a shared office environment.
• Coordinate with the Italian HQ with hiring processes, including contracts, visa, company events, team building activities.
• Manage internal events such as monthly team meetings, birthdays, after works, year-end seminars, etc.
• Manage travel arrangements for the team including bookings and answering queries via our travel management tool (BizAway).

Administrative Support:

• Liaise with staff, suppliers, and clients, managing databases and administrative systems.
• Manage office budgets, including ordering supplies, furniture, and equipment.
• Collaborate with the IT Italian team to maintain the email setup.
• Oversee office security, ensuring compliance with local regulation (coordination with IT, Security, and HR teams).

Key Skills:

• Reliability and discretion: you will often learn of confidential matters.
• Flexibility.
• Communication.
• Organizational skills.
• Problem-solving skills.
• Initiative & Proactivity.
• Language: English + Arabic or Italian is a plus.
• Knowledge of software packages.

Mandatory to be based in Dubai.

Candidates are invited to read the privacy information pursuant to art. 13 of EU Reg. 679/2016 on data protection (GDPR) available in the privacy section of our website.