Event Planner and Coordinator

Caliberly; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A vibrant hospitality company in Dubai is looking for a creative Event Planner & Coordinator. You will be responsible for planning and executing various events, coordinating with vendors, and managing event budgets. The ideal candidate has a degree in Event Management and 2-5 years of experience in hospitality. You will play a key role in enhancing brand visibility and ensuring memorable guest experiences. This role offers competitive compensation and growth opportunities.

Benefits

Creative role in a vibrant environment

Opportunity to design unique events

Supportive team culture

Competitive compensation

Qualifications

• 2–5 years of experience in event planning within hospitality or F&B.
• Experience managing multiple events and coordinating vendors.

Responsibilities

• Plan, organize, and execute various events.
• Coordinate with vendors and negotiate service deliverables.
• Prepare event budgets and monitor spending.
• Collaborate with marketing for event promotion.
• Oversee on-site event execution and guest experience.
• Prepare post-event reports covering outcomes.

Skills

Strong organizational abilities

Excellent communication skills

Creative mindset

Problem-solving skills

Ability to work flexible hours

Education

Bachelor's degree in Event Management or related field

Job description

Job Title – Event Planner & Coordinator

About the Role

We are looking for a creative and highly organized Event Planner & Coordinator to plan, manage, and execute events that enhance brand visibility and customer engagement within a café and hospitality environment. This role focuses on end‑to‑end event coordination, vendor management, and delivering memorable guest experiences.

Responsibilities

• Event Planning & Execution:
  • Plan, organize, and execute in‑house and off‑site events such as live music, themed nights, private parties, and corporate gatherings.
  • Develop event concepts aligned with brand positioning and customer preferences.
  • Manage event timelines, schedules, and logistics to ensure smooth execution.
• Vendor & Partner Coordination:
  • Coordinate with vendors, entertainers, decorators, and suppliers.
  • Negotiate pricing, contracts, and service deliverables.
  • Ensure vendors meet quality, timing, and safety expectations.
• Budgeting & Cost Control:
  • Prepare event budgets and track expenses to ensure cost efficiency.
  • Monitor spending and ensure events are delivered within approved budgets.
  • Evaluate event ROI and provide cost optimization suggestions.
• Marketing & Promotion Support:
  • Collaborate with marketing teams to promote events through social media and in‑store channels.
  • Support content creation for event promotions and post‑event engagement.
  • Track attendance and customer feedback to improve future events.
• On‑Site Coordination & Guest Experience:
  • Oversee on‑site event setup, execution, and breakdown.
  • Act as the main point of contact during events to resolve issues promptly.
  • Ensure a high‑quality guest experience and adherence to service standards.
• Reporting & Continuous Improvement:
  • Prepare post‑event reports covering attendance, feedback, and outcomes.
  • Gather insights to refine event planning processes and concepts.
  • Maintain records of events, vendors, and performance metrics.

Qualifications

• Bachelor's degree or diploma in Event Management, Hospitality, Marketing, or related field.
• 2–5 years of experience in event planning, preferably within hospitality or F&B environments.
• Experience managing multiple events and coordinating vendors.

Skills

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Creative mindset with attention to detail.
• Ability to work flexible hours, including evenings and weekends.
• Problem‑solving and decision‑making skills.

Benefits

• Creative role in a vibrant hospitality environment.
• Opportunity to design unique and engaging events.
• Supportive and collaborative team culture.
• Competitive compensation and growth opportunities.

Apply now!