Business Operations & Administration Executive

China Mobile International Limited; United Arab Emirates; On-site; AED 220,000 - 294,000; Full time

Job summary

A global telecommunications company in the UAE is seeking a Business Operations & Administration Executive to support regional teams with marketing initiatives and various administrative tasks. The role requires strong organizational skills, proficiency in MS Office, and a minimum of 5 years in operations or administrative support. You'll manage vendor coordination, business leads, and ensure documentation accuracy, all while maintaining a service-oriented mindset.

Qualifications

• Minimum 5 years of experience in operations, administrative support, or related functions.
• Experience in advertising, PR agencies, or the hospitality industry is an advantage.
• Excellent written and verbal English.

Responsibilities

• Handle the onsite setup and construction of exhibition booths.
• Coordinate with vendors and service providers for timely delivery.
• Manage business leads generated from marketing activities.
• Support sales operations including review of agreements.
• Monitor customer and vendor payment status.

Skills

Strong communication and interpersonal skills

Proficiency in MS Office (Word, Excel, PowerPoint)

Strong service-oriented mindset

Exceptional attention to detail

Strong problem-solving skills

Education

Bachelor’s degree or above

Job description

Business Operations & Administration ExecutiveMiddle East & North Africa RegionUAEMENA Region OfficeApplyStaff Application

Responsibility

Job Overview

The Business Operations & Administration Executive will support regional and unit teams with marketing initiatives, administrative tasks, and a wide range of sales support activities. This role requires close coordination with vendors and service providers, handling external payment processes, and providing pre-sales, sales, and post-sales support—including internal workflows, system operations, and documentation management. The ideal candidate is highly organized, detail-oriented, and capable of working independently in a fast-paced environment.

Key Responsibilities

• 1. Handle the onsite setup and construction of exhibition booths and event venues, ensuring alignment with design specifications, high-quality execution, timely delivery, and a visually appealing and functional outcome.
• 2. Coordinate with vendors and service providers to ensure timely delivery of materials and services, follow up on payment processes, and resolve any discrepancies.
• 3. Manage business leads generated from marketing activities, maintain accurate documentation, and regularly update lead status.
• 4. Manage the inventory of marketing materials, ensure clear records, and perform routine inventory checks.
• 5. Support sales operations efficiently, including assisting with the review of agreements, MoUs, RFPs, order forms, and other relevant documents.
• 6. Initiate and track workflows for new orders, renewals, cancellations, and monitor customer and vendor payment status.
• 7. Ensure proper documentation for all orders, such as order forms, delivery notes, and other related files.
• 8. Provide support for additional business operations and administrative tasks as needed.

Additional Information

• This role may require occasional work outside regular business hours—including evenings and weekends—for events and exhibitions.
• Business travel within the MENA region may be required.

Requirements

• Education : Bachelor’s degree or above
• Skills : Strong communication and interpersonal skills
• Skills : Proficiency in MS Office (Word, Excel, PowerPoint)
• Skills : Minimum 5 years of experience in operations, administrative support, or related functions
• Skills : Experience in advertising, PR agencies, or the hospitality industry is an advantage
• Personal Attributes : Strong service-oriented mindset, with a focus on supporting both internal and external stakeholders
• Personal Attributes : High sense of ownership, self-motivation, and accountability
• Personal Attributes : Exceptional attention to detail, with the ability to manage multiple priorities in a fast-paced environment
• Personal Attributes : Strong problem-solving skills, able to work independently as well as effectively within a team
• Language Proficiency : Excellent written and verbal English
• Language Proficiency : Proficiency in additional languages, such as Chinese, is an added advantage
• Additional Note : Candidates with less experience would be considered for junior positions.
• Personal Data : All personal data provided will be used for consideration of your job application only.