Administrator

AECOM; Abu Dhabi Emirate; On-site; AED 60,000 - 80,000; Full time

Job summary

A leading global infrastructure firm in the UAE is seeking an Administrative Assistant to provide thorough administrative support to the Civil Infrastructure Division. This role involves managing documentation, coordinating schedules, and facilitating communication with clients and team members. The ideal candidate will have strong organizational and multitasking abilities, alongside proficiency in Microsoft Office. The position is remote 4 days a week, with 1 day required in-office in Al Ain. They offer comprehensive benefits as part of their commitment to employee well-being.

Benefits

Comprehensive benefits

Flexible work options

Employee assistance programs

Qualifications

• Bachelor's Degree or Diploma required; additional qualifications in office administration preferred.
• 1-2 years of administrative experience, preferably in construction or engineering.
• Proficiency in Microsoft Office Suite is required.

Responsibilities

• Provide comprehensive administrative support to the Civil Infrastructure Division.
• Manage documentation and facilitate communication between team members and clients.
• Coordinate meetings and maintain calendars for project managers.

Skills

Organizational skills

Detail-oriented

Multitasking

Communication skills

Proficient in Microsoft Office Suite

Education

Bachelor's Degree or Diploma

Job description

This opportunity is part of AECOM's Fursa Program and open exclusively to UAE Nationals holding a valid family book.

Job Summary:

The Administrative Assistant will provide comprehensive administrative support to the Civil Infrastructure Division. This role will be remote work 4 days per week and 1 day in-office in Al Ain, involves managing documentation, coordinating schedules and facilitating communication between team members and clients. The ideal candidate will be highly organized, detail-oriented and capable of multitasking in a fast-paced environment.

Key Responsibilities:

• Document Management: Prepare process and maintain construction-related documents including bid proposals, contracts and project reports.
• Scheduling: Coordinate meetings, site visits and project timelines. Maintain calendars for project managers and other team members.
• Communication: Serve as a liaison between the construction team, clients, subcontractors and vendors. Handle phone calls, emails and other correspondence.
• Record Keeping: Maintain accurate records of project progress, budgets and expenditures. Ensure all documentation is up-to-date and easily accessible.
• Office Support: Order and manage office supplies, arrange travel and accommodations for team members and assist with general office duties as needed.
• Project Assistance: Support project managers with tasks such as preparing presentations, tracking project milestones and ensuring compliance with company policies and procedures.
• Meeting Coordination: Organize and take minutes for project meetings. Distribute meeting notes and follow up on action items.
• Quality Control: Assist in ensuring that all project documentation meets company standards and client requirements.

Qualifications:

• Bachelors Degree or Diploma required (High School Certificate to be considered with relevant work experience); additional qualifications in office administration or a related field are preferred.
• Minimum of 1-2 years of administrative experience preferably in the construction or engineering industry.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Eligibility: As part of AECOM's commitment to Emiratisation and in compliance with UAE labor law only UAE Nationals with a family book will be considered for this role.

Additional Information:

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life & AD&D disability benefits, paid time off, leaves of absences, voluntary benefits and perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan and employee stock purchase plan.

AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at .

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts you'll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career you've always envisioned. Here you'll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Full-time