Administrative Assistant- Arabic Speaker

Al Marwan Group; Sharjah; On-site; AED 60,000 - 120,000; Full time

Job summary

A diversified holding company in Sharjah is seeking an experienced Administrative Assistant to provide support to the administrative department. Responsibilities include managing correspondence, maintaining office records, organizing meetings, and assisting management with reports and presentations. Ideal candidates have a Bachelor's degree, 2 years of relevant experience, and proficiency in office productivity software. Fluency in Arabic and English is required. This role offers a dynamic work environment with a focus on efficiency and collaboration.

Qualifications

• 2 years experience in administrative or related roles within real estate, heavy machinery, or construction industries.
• Fluent in Arabic and English.
• Discretion in handling confidential information.

Responsibilities

• Handle incoming and outgoing correspondence, including emails and phone calls.
• Maintain and update company records, databases, and filing systems.
• Assist in organizing company events, meetings, and appointments.
• Prepare and maintain administrative documents, reports, and presentations.

Skills

Organizational skills

Time management skills

Verbal and written communication skills

Proficiency in office productivity software

Attention to detail

Knowledge in Yardi

Education

Bachelor's degree

Tools

Microsoft Office Suite

Google Workspace

Job description

Who are we:

Al Marwan Group is a holding company established in 1978, Al Marwan Group has grown a strong diversified portfolio in real estate development & management, hospitality, general contracting, and heavy equipment trading of brand new and used equipment for the construction, mining, oil, and gas industries.

Role Overview:

As Administrative Assistant , you will provide support to the administrative department and assist in managing daily office operations. collaborate with various teams, maintain office systems, and ensure efficient workflow. This role requires excellent organizational skills, attention to detail, and the ability to multitask effectively.

Responsibilities:

• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Maintain and update company records, databases, and filing systems.
• Assist in organizing company events, meetings, and appointments.
• Prepare and maintain various administrative documents, reports, and presentations.
• Compile data and generate reports as required by the management.
• Assist in preparing meeting agendas and taking minutes during meetings.
• Assist in drafting and proofreading documents, including memos, letters, and other communication materials.
• Communicate with internal and external stakeholders, including clients, vendors, and partners.
• Respond to inquiries and provide information when necessary.
• Ensure the smooth running of the office by coordinating maintenance requests, repairs, and other facility-related tasks.
• Monitor office supplies inventory and place orders when necessary.
• Provide administrative support to the management team, including calendar management, scheduling appointments, and coordinating meetings.
• Assist in preparing presentations, reports, and other materials for management meetings.

Requirements:

• Bachelor Degree is preferable
• 2 years experience in administrative or related roles within industries like real estate and development , heavy machinery or construction.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Proficient in using office productivity software (e.g., Microsoft Office Suite, Google Workspace).
• Preferable to have knowledge in Yardi
• Attention to detail and ability to handle multiple tasks simultaneously.
• Discretion in handling confidential information.
• Flexibility and adaptability to changing priorities and tasks.
• Fluent in Arabic and English.