Administrative Assistant

YDS Design Studio; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A growing interior design company in Dubai is seeking an Administrative Assistant with HR experience. The role involves providing operational support to the HR team, managing calendars, assisting with recruitment, and handling employee records. Ideal candidates are organized, detail-oriented, and have strong communication skills. Experience in HR software is a plus. This position offers a chance to thrive in a dynamic work environment.

Qualifications

• Proven experience as an administrative assistant with HR support.
• Strong understanding of HR principles and practices.
• Ability to handle sensitive information with confidentiality.

Responsibilities

• Perform general administrative duties for the HR department.
• Assist with recruitment activities and managing employee records.
• Support the implementation of HR programs and policies.

Skills

Organizational skills

Communication skills

Time management

Attention to detail

Education

High school diploma

Bachelor’s degree in Human Resources

Tools

Microsoft Office Suite

HR software

Job description

Overview

Job Title: Administrative Assistant

Location: Motor City, Dubai, UAE

Job Type: Full Time

Department: Human Resources

Company Overview:

YDS Design Studio is a dynamic and growing Interior Design company, dedicated to fostering an inclusive and productive work environment. We are looking for a detail-oriented and proactive Administrative Assistant with an HR background to support our Human Resources department and contribute to our team's overall success.

Job Description

As an Administrative Assistant with HR experience, you will provide administrative and operational support to the HR team, ensuring smooth day-to-day operations and assisting with various HR tasks. This role is ideal for someone who thrives in a fast-paced environment and enjoys working both independently and collaboratively.

Key Responsibilities

• Perform general administrative duties, including managing calendars, scheduling meetings, and handling correspondence for the HR department.
• Assist with recruitment activities, such as posting job ads, reviewing resumes, and coordinating interviews.
• Manage employee records and assist with onboarding and offboarding processes.
• Help maintain HR databases and ensure the accuracy of employee information.
• Prepare HR reports, presentations, and documents as needed.
• Support the implementation and management of HR programs, policies, and initiatives.
• Assist with employee benefits administration, including enrollment, changes, and questions.
• Handle confidential employee information with discretion and in compliance with privacy regulations.
• Assist with employee engagement activities and training sessions.
• Provide general support to the HR team, ensuring smooth communication between departments.

Qualifications

• Proven experience as an administrative assistant, with a focus on HR support.
• Strong understanding of HR principles and practices, including recruitment, employee relations, and compliance.
• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with HR software is a plus.
• Excellent communication skills, both written and verbal.
• Ability to handle sensitive information with confidentiality and professionalism.
• Strong time management skills with the ability to prioritize tasks effectively.
• High school diploma or equivalent; an Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field is preferred.