Accounting Assistant / Customer Service / Admin / HR

Chantelle Gulf Trading LLC; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a versatile professional to manage accounting, customer service, and administrative tasks. This role involves meticulous invoicing, tracking accounts receivable, and ensuring timely supplier payments. The ideal candidate will also handle customer inquiries, maintain office organization, and support HR functions, including payroll processing. This dynamic position offers the opportunity to thrive in a fast-paced environment while contributing to a collaborative team. If you possess strong analytical skills, a proactive mindset, and a passion for delivering exceptional service, this is the perfect opportunity for you.

Qualifications

• 2+ years of experience in accounting, customer service, or HR roles in the UAE.
• Strong knowledge of UAE VAT and corporate tax laws.

Responsibilities

• Manage invoicing, accounts receivable, and supplier payments.
• Handle customer inquiries and maintain positive company image.
• Support HR functions and manage office administration.

Skills

Analytical Skills

Communication Skills

Proficiency in Accounting Software (SAP)

Microsoft Excel

Knowledge of UAE VAT and Tax Laws

Multitasking and Prioritization

Cultural Awareness

Solution-oriented Mindset

Education

Bachelor's Degree in Accounting or Finance

Tools

SAP

Microsoft Office

Job description

ACCOUNTING / FINANCE:

• Responsible for invoicing the clients and uploading sell-out data.
• Prepare invoices and track accounts receivable, sending customer statements and ensuring timely follow-up on outstanding payments.
• Conduct data entry with meticulous attention to detail, ensuring the accuracy of records in databases and accounting software.
• Record all accounting transactions in the company’s books.
• Prepare supplier payments and ensure all supporting documents are received.
• Assist in the audit process.
• Other accounting-related tasks that will be discussed later.

CUSTOMER SERVICE:

• Enter wholesale orders in the system.
• Release wholesale orders and follow up with the full process (from order entry until customer receives the shipment).
• Handle customer inquiries and complaints with a proactive approach, ensuring timely resolution and maintaining a positive company image.
• Other back-office operations related tasks that will be discussed later.

ADMIN / HR:

• Manage and organize all administrative tasks and maintain filing systems for easy access.
• Responsible for office administration, coordinating and maintaining office supplies, ensuring that all necessary materials are available and well-organized.
• Support HR functions by processing payroll, updating employee records, and assisting with recruitment tasks to streamline operations.
• Other admin/HR related tasks that will be discussed later.

Skills:

• A bachelor's degree in accounting, finance, or a related field is preferred to ensure foundational knowledge and skills.
• Minimum of 2 years of experience in an accounting, customer service, administrative, or HR role in the UAE to ensure familiarity with industry practices.
• Knowledgeable in UAE VAT, corporate income tax, and other tax laws.
• Proficiency in accounting software (specifically SAP) and Microsoft Office, particularly Excel, for effective data management.
• Certified Bookkeeper is an advantage.
• Strong analytical skills to interpret financial data and generate insights, supporting informed decision-making.
• Excellent verbal and written communication skills to effectively interact with clients, colleagues, and management.
• Demonstrated ability to multitask and prioritize in a fast-paced environment, maintaining high levels of organization.
• A proactive attitude with a solution-oriented mindset, capable of tackling challenges head-on with minimal supervision.
• Cultural awareness and adaptability, particularly in diverse work environments, to foster inclusivity and teamwork.
• Logistics background is a plus.
• Filipino nationality (male or female).