Trade Recon Clerk

Vector Logistics; Gauteng; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A supply chain and logistics company in Gauteng seeks an Accounts Administrator to verify supplier invoices and ensure accurate payment processing. The ideal candidate should have at least 1 year of experience in accounting, strong knowledge of SAP, and be studying towards an accounting qualification. This role is critical in maintaining financial accuracy and supplier relationships.

Qualifications

• 1+ year experience in accounting or administrative field.
• Understanding of financial accounting principles.
• Ability to file documents and maintain an efficient filing system.

Responsibilities

• Verify supplier invoices against goods received.
• Investigate discrepancies and raise necessary claims.
• Prepare monthly reconciliations and payment processing.

Skills

Invoice verification accuracy

SAP system knowledge

Reconciliation skills

Education

Matric with accounting

Studying towards an accounting qualification

Tools

SAP R/3 module

Job description

Overview

We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa. But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions. Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Job Purpose

To promptly verify suppliers invoices and claims. To prepare reconciliations and facilitate and consolidate payments to suppliers every month. To investigate claims, discrepancies and ensure credits are passed.

Key Responsibilities

• Supplier Invoice Verification — Verify invoices against the goods received in SAP (Approximately 455 per month).
• Investigate verification differences with both pricing and stock discrepancies by further follow-up and appropriate communication with the supplier or the relevant depot.
• As required, raise claims against the supplier for the pricing/stock discrepancies. Communicate all discrepancies within 14 days to the supplier.
• Obtain supplier statements and perform reconciliations for payments to suppliers (40-50 reconciliations per month).
• Follow up on outstanding reconciliation items with the supplier ensuring no items are greater than 60 days.
• Month End Processing — Prepare payment by flagging items within SAP to match approved reconciled payment amounts. Ensure that all payments are made within the correct payment terms. Process supplier correction journals. Check that payment runs agree to the total on the payment list. Forward remittances and recons to suppliers on a monthly basis. Prepare and update the monthly claims ageing schedule, with action points on items over 60 days. Back date all verification documents prior to close-off of the fiscal month ensuring gr-ir reduced to a measurable value.
• Administration — File all invoices and related documents on a monthly basis. File all reconciliations on a monthly basis. Record copies of claims.
• Effective Teamwork And Self-Management — Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning, prioritising and self-development. Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained. Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution. Support and drive the business core values. Manage colleagues and clients’ expectations and communicate appropriately. Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives. Champion training and development of self and others through utilising available training opportunities or contributing to the development of new training solutions relating to product costing in collaboration with national training specialists. Participate in regular performance appraisals and ensure that own targets and goals are clear and achievable.

KPI’s

• Efficacy of the filing system
• Accuracy and timeliness of payment processing
• Accuracy and timeliness of prepared schedules
• Resolution of supplier stock and invoice discrepancies

Minimum Requirements

• Matric with accounting
• Studying towards an accounting based tertiary qualification would be preferable
• Minimum 1 year experience in an accounting or administrative field preferably using SAP R/3 module
• Knowledge: SAP system, Financial accounting principals and practice

We look forward to hearing from you!