Systems & Efficiency Manager

Flash Group; Wes-Kaap; On-site; ZAR 800,000 - 1,100,000; Full time

Job summary

A leading efficiency management company in South Africa is searching for a Systems & Efficiency Manager to optimize customer service systems and enhance operational performance. The ideal candidate will have over 5 years of experience in customer service and support, alongside strong leadership and analytical skills. This role involves managing multiple teams and driving continuous improvements to deliver exceptional customer service.

Qualifications

• 3+ years' experience as a people manager.
• 5+ years customer service, support or call center experience.
• Experience in a multi or omnichannel environment.

Responsibilities

• Drive customer satisfaction by optimizing systems.
• Manage Quality, Learning & Development, and Workforce Management teams.
• Identify service trends and recommend improvements.

Skills

Leadership

Analytical skills

Problem solving

Customer service orientation

Technical understanding of call center systems

Education

Matric

Tools

Freshchat

1Stream

CallBI

Job description

Overview

We are looking for a Systems & Efficiency Manager to be based in Bellville. You will drive customer satisfaction by owning & optimizing world-class systems like Freshchat, 1stream, and CallBI, ensuring seamless experiences for both suppliers and the business. In addition, you will design, implement, and track improvement projects across your portfolio, including Workforce Management and Quality Assurance.

Responsibilities

• Responsible for the optimal leveraging of technology and software to improve call centre operations and customer interactions
• Work with Product Managers and with support management to meet customer\'s evolving expectations in an omni-channel environment
• Be the point person for service design and translating business strategies into customer service design
• Manage and lead the Quality-, L&D-, WFM-, teams and own delivery of subsequent reports and insights to operational teams enabling a culture of continuous improvement
• You’ve successfully integrated business and technical product segments to achieve objectives and service delivery targets
• Be the subject matter expert on all support systems (1Stream, Freshworks, CallBI)
• Own support systems as a product and be the key incumbent driving digital transformation of our support and services technology stack
• Process owner for the Workforce Management of our Group Support and Services Centre
• Build excellent relationships both internally and externally at all levels
• Drive continuous improvement and create value by delivering excellent customer experience
• Identify customer service trends and recommend improvements by staying up to date with the best practices in customer service globally
• A key contributor to scheduling resources to meet customer service delivery requirements and service level agreements and assurance of adherence to schedule

Job Requirements

• Matric Essential
• 3+ years’ experience as a people manager
• 5+ years customer service, support or call centre experience (non-negotiable)
• Comfortable working between multiple systems and multitasking in a fast-paced environment
• Multi or Omnichannel environment experience is highly advantageous
• Demonstrated experience with working with Freshworks, 1Stream and/or CallBI is highly advantageous
• Some experience in Incident Management role will be to your advantage
• Experience with BI Tools with the ability to learn new skills
• Passion and genuine interest in consumer/market research as well as the insights that result from such analyses
• Committed and highly collaborative individual who values the input of colleagues and involves others in important decision making. He/she must demonstrate an ability to lead with a vision establishing a healthy working culture in his/her team
• Understand the emotion of the agent & customer and create processes that allow effectiveness across all channels

Build Team and People Capabilities Through

• Providing real-time, ongoing coaching and feedback to team members throughout the year
• On-time completion of performance management activities including regular 1:1s and Bi-annual performance reviews through GPS
• Supporting employee development including facilitation of career development conversations and crafting development plans for current and future needs
• Taking action to hire and retain high-performers and address poor performance
• Proactively manage change initiatives within the team including sufficient planning/ preparation and communication to minimise disruption and support employee adoption
• Role modelling the behaviours that support and drive the Flash culture and values

Technical Skills

• Strong Technical understanding of call centre related voice and non-voice support systems
• Strong Knowledge of Freshdesk and/or other non-voice systems
• Strong Knowledge of telephony systems such as 1Stream
• Ability to create workflow patterns of Systems used for support
• Testing of systems used by support
• Ability to troubleshoot and solve problems through data analysis

Behavioral Skills

• Have a solutions mindset and focus on problem solving
• Ability to build and foster a positive culture with open communication and feedback
• Confidence and the ability to have a Holistic view
• Problem solving and the ability to understand and collate management information
• Strong customer service orientation
• Very Strong Analytical skills
• Ability to motivate and develop staff
• Strong Leadership, teamwork and management skills
• Focused and self-motivated approach to work
• Help staff to work towards targets and develop their skills
• Promote high standard of ethical, moral and professional conduct