Shipping Administrator

Moov'up; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A logistics company in South Africa is seeking a Shipping Administrator to manage supplier accounts and prepare shipping reports for imported equipment. The ideal candidate will ensure compliance with shipping regulations and collaborate across divisions for operational efficiency. Key responsibilities include financial tracking, preparing costings, and reconciling accounts. Proficiency in ERP systems and experience with logistics are essential for success in this role, contributing to the broader goals of the organization.

Qualifications

• Ability to perform financial tracking and accurate costing calculations.
• Experience in reconciling supplier accounts and maintaining shipping registers.
• Proficient in liaising with freight forwarding partners for logistics management.

Responsibilities

• Prepare accurate shipping reports for imported equipment.
• Manage and reconcile supplier accounts within the division.
• Collaborate with divisions to optimize operational efficiency.
• Ensure compliance with shipping regulations and resolve logistical issues.

Skills

Financial tracking

Reconciliation

Operational efficiency

Communication

Tools

ERP system

Treasury Management System

Job description

From the sale of new and used vehicules and tricks, to supply -chain,logistics management, material handling ans assembly for the automotive Industry, CFAO South Africa delivers a range of integrated mobility solutions across the automotive value chain contributing towards the support, development and growth of the Automotive Industry in South Africa, and across the rest of Africa.

We are looking for Shipping Administrator M/F based: South Africa

The primary purpose of this role is to support the equipment costing process and prepare accurate and timely shipping reports for equipment imported into the business. The position is responsible for managing and reconciling supplier accounts within the division, ensuring compliance with best practices and alignment with the company’s strategic objectives. Additionally, the role involves collaborating with other divisions to achieve set targets, optimizing operational efficiency, and overseeing Shared Services shipping operations to meet established performance standards.

Required profile:

To perform this job successfully, the appointed individual must be able to perform each essential duty / key performance areas satisfactorily. This list of key performance areas and summary of critical outcomes is not exhaustive and may be changed / supplemented to accommodate business needs from time to time:

• Accurately prepare actual costings for equipment and parts using information received from freight forwarders to ensure proper financial tracking, accurate costing calculations and reporting
• Maintain up-to-date and accurate shipping registers for all imported equipment and parts.
• Reconcile Local & Foreign creditors accounts between the balance per the supplier’s statement and the balance per the ERP system.
• Reconcile Goods in transit accounts
• Prepare and load month end and other ad hoc payments of foreign creditors accounts.
• Liaise & coordinate with freight forwarding partners to ensure timely and accurate movement of goods, compliance with shipping regulations, and resolution of any logistical issues.
• Prepare journals for loan movements relating to OEM payments processed on behalf of various entities.
• Prepare month end accrual journals for shipping creditors.
• Perform monthly revaluation of FEC
• Compile and process Letters of Credit with the relevant approving authority, liaising with the foreign OEM (original equipment manufacturer) for the relevant information required and terms agreed.
• Update, communicate and maintain daily foreign exchange rates for the business
• Use TMS (the treasury management system) for various functions regarding foreign invoices and management of forward exchange cover of such invoices.
• Assist the Treasury Manager with timeous and accurate information, reconciliations and documentation.