Shipping Administrator

Ingenious Holdings; City of Johannesburg Metropolitan Municipality; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A logistics solutions provider based in Johannesburg is searching for a Shipping Administrator to enhance its operations. The role involves preparing costings for imports, maintaining shipping registers, and ensuring compliance in documentation. Candidates should have a relevant certificate or diploma and experience in shipping administration. Attention to detail and proficiency in tools like Excel and ERP systems are crucial. This position is vital for effective coordination with partners and internal teams.

Qualifications

• Certified in Shipping, Freight Forwarding, Finance or Bookkeeping.
• Experience in shipping administration and import documentation.
• Proficient in Excel and ERP systems.

Responsibilities

• Prepare accurate costings for imported equipment and parts.
• Maintain shipping registers and reconcile goods in transit.
• Process foreign payments and month-end journals.

Skills

Attention to detail

Problem-solving skills

Accounting skills

Reconciliation experience

Proficient in Excel

Education

Certificate/Diploma in Shipping, Freight Forwarding, Finance or Bookkeeping

Tools

ERP systems

Excel

Job description

About the Role

We are seeking a detail-oriented and proactive Shipping Administrator to join our Johannesburg-based team. This role supports the equipment costing and shipping process, ensuring accurate reporting, compliance, and effective coordination with internal teams and external partners.

Key Responsibilities

• Prepare accurate costings for imported equipment and parts
• Maintain shipping registers and reconcile goods in transit
• Reconcile local and foreign creditors accounts
• Process foreign payments, month-end journals, accruals, and revaluations
• Liaise with freight forwarders and manage shipping documentation
• Compile and process Letters of Credit and manage foreign exchange data
• Assist with audits and support the Treasury Manager

Minimum Requirements

• Certificate/Diploma in Shipping, Freight Forwarding, Finance or Bookkeeping
• Experience in shipping administration and import documentation
• Strong accounting and reconciliation experience
• Proficient in Excel, Outlook and ERP systems
• Strong attention to detail and problem-solving skills