Sales Administrator

AVI Limited; Durban; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A leading FMCG company in Durban is seeking a Sales Administrator. This role requires over five years of experience in the FMCG industry, with a strong focus on SAP and advanced Excel skills. You'll be responsible for comprehensive sales reporting, managing stock data, and supporting regional management. The successful candidate will have solid administrative skills and a Matric qualification. This role offers a competitive salary and the opportunity to work in a dynamic environment.

Qualifications

• Minimum five years' experience as a Sales Administrator in FMCG.
• Experience with market information tools (e.g., Nielsens, SPAR Insights).

Responsibilities

• Provide accurate sales & returns information using SAP (SQL).
• Extract and compile daily and monthly sales.
• Compile and manage cycle deal pack forms as per pricing cycle.

Skills

SAP experience

Advanced MS Excel

SQL experience

Strong numerical ability

Market information tools

Education

Matric / Grade 12 qualification

Relevant tertiary qualification in Accounting or Finance

Job description

Job title : Sales Administrator

Job Location : KwaZulu-Natal, Durban

Deadline : December 18, 2025

Reporting Structure :

Reports to : Regional Sales Manager

Overview

We’re looking for a passionate Sales Administrator within the Sales Operations function at NBL in Durban, KZN. This role will be responsible for providing comprehensive sales reporting, administrative, and analytical support to the regional management team. The focus is on ensuring data accuracy, operational efficiency, and effective coordination between sales, logistics, and head office functions.

Responsibilities

• Provide accurate sales & returns information using SAP (SQL)
• Extract and compile Daily sales
• Extract and compile Monthly sales
• Extract and compile SKU reports
• Extract and compile Market information tools (Nielsens / IRI, SPAR Insights, ASK’d reports)
• Advanced MS Excel
• SAP experience
• Provide effective administrative support to the regional management
• Track, update, and share regional LSS DC stock on hand report with the regional management team daily
• Track, update, and share LSS special delivery request report with LSS and the regional management team daily
• Manage regional LSS DC short-dated stock weekly
• Manage pricing alerts and queries with call center, the relevant AOM / Rep and the customer daily
• Manage all regional customer pricing claims – track, investigate and resolve – in conjunction with the regional management team monthly
• Compile and print sales reviews for key account calls weekly as required
• Maintain accurate store universe (master data) in SAP monthly
• Manage workflows for new store openings, name changes, store closures as per the new SOP
• Open new AVI FM Rep codes, and updated changes and cluster movement as per the new SOP
• Compilation and management of cycle deal pack forms as per pricing cycle
• Save and check all customer broadsheets versus the regional promotional grid weekly
• Utilise Silo to update the regional promotional grid with accurate RSPs and promo dates
• Update and share the regional promotional grid weekly with the Bryanston Sales Admin team
<>Maintain accurate store universe (master data) in SAP monthly
• Receive a weekly report from POP warehouse, track regional POS stock on hand, and share this with the regional team weekly
• Inform regional management of any new POS arrivals weekly
• Inform regional management of any aged / overstocked POS with recommendations to clear after communicating with the AOM’s, Reps and the POS Manager monthly
• Liaise between POP warehouse, the POS Manager, and the regional management as required
• Manage and process free stock, following the regional manager's approval, weekly
• Prepare and process the regional management team's monthly expenses
• Plan and book all regional management travel arrangements as required
• Monitor regional expense budget versus actual spend monthly
• Update the current cost pricing to customers, on the price survey template, from SAP
• Conduct the price survey by checking all the current customer promotional activity and then calling the AVI Field Marketers in the selected stores for the current RSPs
• Calculate the margin by SKU, by customer
• Analyse and highlight any issues – for example excessive customer margin, line pricing etc.
• Share the price survey with the NBL regional management team, National Customer Managers and Sales Executive
• Arrange and prepare for all NBL sales meetings (Manco, roadshow, customer appointments etc.) as required
• Manage NBL office filing system (customer grids, claims, trading terms etc.)
• Manage and update NBL asset register as required
• Compile Nielsen regional market share reviews with insights monthly
• Extract and analyse Nielsen scan-track data as required by the regional management team
• Extract and analyse Shoprite webbi reports, PnP site days cover reports, and Makro dispos as required
• Extract and analyse Ask'd data as required by the regional management team
• Manage Spar DC orders
• Manage Spar DC stock on hand
• Manage stamp and sign orders
• Capture suffix and promotional deals

What It Takes to Succeed

Experience that set you up for success

• A minimum of five (5) years’ solid experience as a Sales Administrator in an FMCG industry

Qualifications & Certifications that will contribute to your success

• A completed Matric / Grade 12 qualification is essential (with Mathematics and Accounting)

Additional Requirements that will enhance your impact for success

• Market information tools (Nielsens / IRI, SPAR Insights, ASK’d reports)
• Advanced MS Excel
• SAP experience is essential
• SQL experience
• Strong numerical ability
• Relevant tertiary qualification in Accounting or Finance would be advantageous
• Sales / Retail / Business Development jobs