Property Administrator

Complete; South Africa; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A property management company in South Africa is seeking a Property Administrator to handle comprehensive administration of their Commercial & Retail Property Portfolios. Responsibilities include liaising with tenants, preparing lease agreements, executing financial processes, and ensuring compliance. The ideal candidate has 3-5 years of property administration experience, advanced proficiency in the MRI system, and strong communication skills. This is a permanent position offering competitive salary and benefits.

Benefits

Provident Fund

Short term & Long term incentives

Qualifications

• Demonstrable 3-5 years minimum property administration experience.
• Strong interpersonal communication skills.
• Ability to adapt to varying work demands.

Responsibilities

• Serve as first point of contact for tenant and owner queries.
• Handle full leasing cycle and manage vacancy schedules.
• Execute monthly financial closings and manage budgets.
• Oversee maintenance coordination and manage work orders.
• Ensure compliance with lease documentation and FICA regulations.

Skills

Proven computer literacy

Strong numeracy and financial acumen

Exceptional written communication skills

Customer-focused attitude

Education

Grade 12 / Matric

Relevant qualification

Completion of the SAPOA Basic Property Programme

Tools

MRI property management system

Job description

Job Title: Property Administrator

Location:

City of Cape Town, Cape Town, Parow

Job Type:

Permanent, expected to work full-time hours.

Primary Industry:

Property and Real Estate

Secondary Industry:

Property and Real Estate

Salary:

ZAR17500 - ZAR25000 Per month

Benefits:

Provident Fund, Short term & Long term incentives

Puropose of the role:

The Property Administrator is responsible for the comprehensive administration of the Commercial & Retail Property Portfolios. Key duties include tenant, broker, contractor, and landlord liaison; the preparation of Offers to Lease and Lease Agreements; accurate entry of lease details into MRI; processing owner payments; and updating MRI notes regarding vacancies, lease renewals, and agreement finalization status.

Job Duties

• Tenant & Owner Relations: Serve as the first point of contact, resolving all queries (rental, utilities, accounts) and managing reconciliations within 24 hours.
• Leasing & Vacancies: Handle the full leasing cycle, including credit checks, preparing offers and lease agreements, and managing tenant vacating and vacancy schedules.
• Financial & Reporting: Execute monthly financial closings, run owner statements and management reports, process owner payments, and manage budget reforecasting.
• Portfolio Administration: Oversee maintenance coordination, manage contractor work orders, ensure accurate data on the property management system (MRI), and assist with general administrative duties.
• Compliance & Systems: Ensure all lease documentation and FICA compliance is complete, accurately capture all data in MRI, and manage annual file archiving and audit processes.

Minimum Requirements:

• Education & Certification: Grade 12 / Matric. Relevant qualification. Completion of the SAPOA Basic Property Programme will be beneficial.
• Technical Proficiency: Proven computer literacy with advanced, hands-on experience in the MRI property management system. Strong numeracy and financial acumen.
• Core Experience: Demonstrable (3-5 years minimum) property administration experience and qualifications.
• Key Competencies: Exceptional written, verbal, and interpersonal communication skills. Highly organized with a customer-focused attitude and the ability to adapt to varying work demands and environments.
• Client Service: A high degree of sensitivity to client and tenant needs.
• Work Ethic: Willingness to work additional hours as required by business needs.