Project Coordinator

SPECD (Pty) Ltd; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A dynamic project management firm in Johannesburg is seeking a proactive Project Coordinator. The role involves coordinating tasks, schedules, and processes while ensuring smooth communication across teams. Ideal candidates should have at least 3 years of experience in project coordination, strong organisational skills, and proficiency in MS Office. This is a permanent, on-site position offering opportunities for growth and exposure to diverse projects.

Qualifications

• At least 3 years work experience as a Project Coordinator.
• Strong organisational and multitasking skills.
• Excellent communication skills.

Responsibilities

• Coordinate tasks, schedules, and processes for projects.
• Maintain project documentation and ensure communication across teams.
• Assist with project meetings, follow-ups, and reporting.

Skills

Organisational skills

Multitasking

Communication

Data collection and analysis

Project management

Risk and issue management

Education

Project Management diploma or related qualification

Tools

MS Office

Project management tools

Job description

We are seeking a proactive and organised Project Coordinator to join our team, reporting to the Head : Project Management. In this role, you will support the successful delivery of projects by coordinating tasks, schedules, and processes, maintaining project documentation, and ensuring smooth communication across teams and stakeholders. You will assist with project meetings, follow‑ups, and reporting, while ensuring adherence to project governance and quality standards. The ideal candidate has at least years of project coordination or support experience, strong organisational and multitasking skills, excellent communication, and proficiency in MS Office and project management tools. This role offers the opportunity to be a key part of keeping projects on track, gaining exposure to multiple initiatives, and working closely with a skilled Project Management team.

JOB DESCRIPTION

Job Title: Project Co‑Ordinator

Employment Type: Permanent

Work Location: On‑site

JOB CONTEXT

Are you a master of organisation with a knack for keeping things running like clockwork? We’re on the hunt for a proactive and detail‑driven Project Coordinator to join our dynamic team and report to the Head of Project Management. In this role, you’ll be the glue that keeps projects on track—coordinating tasks, schedules, and processes, keeping documentation in tip‑top shape, and making sure communication flows smoothly across teams and stakeholders. You’ll jump into project meetings, follow‑ups, and reporting, all while helping maintain top‑notch project standards. If you’ve got 1–3 years of project coordination or support experience, strong multitasking skills, excellent communication, and are confident with MS Office and project management tools, we want you! This is your chance to play a pivotal role in delivering successful projects, gain exposure to multiple initiatives, and work alongside a talented, supportive Project Management team.

KEY OUTPUTS

Project Reporting and Review

• Draft elements of project review reports and presentations to support delivery of the review process.

Project Planning

• Carry out delegated activities to support the production of workstream and project plans that identify and organise all the activities needed to deliver project objectives and that comply with the organization’s project management framework.

Document Preparation

• Prepare moderately complex documents using a variety of applications for technology devices such as standard office software.
• Also responsible for gathering and summarising data for reports.

Requirements Management

• Identify, elicit, and document user/source/project requirements using appropriate modelling technique if required.
• Analyse requirements and validate with original users, eliminating confusion.
• Outline verification criteria to ensure requirements are met.
• Maintain documentation and traceability throughout the project.

Stakeholder Management

• Support stakeholder engagement by arranging meetings, events, and other stakeholder engagement activities.

Project Risk and Issue Management

• Contribute to the management of risks and issues by maintaining and distributing project and program risk registers and issue logs.

Continuous Improvement

• Contribute to review existing operations in own area of work and generate new ideas to assist in identifying continuous improvements.

Project Scope Definition

• Contribute information and analysis to support the specification of project deliverables.

Contract Management

• Contribute information and analysis to support the specification of project deliverables.

Project Close‑Out and Handover

• Draft elements of product documentation and user training to support handover to business as usual.
• Contribute to post‑project reviews and identification of lessons learned.

Project Resource Management

• Contribute to management of resources by maintaining and distributing records of project and program budgets, actual spend, and resource utilisation forecasts.

Personal Capability Building

• Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.

QUALIFICATION AND EXPERIENCE

• Project Management diploma or related qualification.
• At least 3 years work experience as a Project Coordinator.

KNOWLEDGE AND SKILLS

• Accountability.
• Tech Savviness.
• A drive for results.
• Situational adaptability.
• Negotiation skills.
• Data collection and analysis skills.
• Project communications management skills.
• Project management skills.
• Project risk and issue management skills.
• Project cost and budget management skills.
• Project integration management skills.
• Project quality management skills.
• Project resource planning and control skills.
• Project schedule management skills.
• Project tracking and reporting skills.

PACKAGE & REMUNERATION

• Negotiable depending on qualifications and experience.