Project Administrator

Teraco; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading data center service provider in Gauteng is seeking a Project Administrator to assist with operational functions. The ideal candidate will provide administrative support, manage calendars, and compile reports and presentations. This role requires working on-site and adhering to safety protocols. Strong organizational and communication skills are essential for liaising with stakeholders and ensuring smooth operational processes.

Qualifications

• Strong organizational and time management skills.
• Effective communication skills for liaising with various stakeholders.
• Proficient in drafting reports and presentations.

Responsibilities

• Assist Head of Data Centre Development with operational functions.
• Manage diary and calendar for HOD, logging visitor tickets.
• Compile reports and presentation packs as required.

Job description

Purpose of the Role

To assist & support the Head of Data Centre Development with daily operational functions & to support the operational team where necessary.

Please note that this role is designated as a Project Administrator position. The focus of this role is to provide administrative support rather than project management duties.

The successful candidate will be required to work on-site from time to time and follow all site safety protocols, including wearing the appropriate personal protective equipment (PPE) while on an active build site.

Main Functions of the Job

Assisting Head of Department

• Diary / Calendar Management
• Logging visitor tickets and receiving visitors through the security process
• Draft expense claims for HOD
• Collating presentations
• Liaising and coordinating activities regarding Ekurhuleni Council
• Coordination of department travel e.g. pre-seating of flights and check in, collections, airport pick ups
• Carrying out background research on projects / suppliers etc and presenting findings
• Organising and attending meetings, and ensuring attendees are well prepared for the meetings

Reporting and Presentations

• Compile and collate reports
• Compile presentation packs

Administration

• Meeting Minutes of weekly project office meetings
• Filing of internal Documentation, site plans, compliance certificates etc
• Complete and verify with new suppliers the NEW supplier take on Process as per ISO 9001
• Pay and / or renew SABC TV licences
• Ordering plotter consumables i.e. toner, imaging units etc, and liaising with RBS for support
• Council applications e.g. electricity waiver applications
• Administering new supplier take on process for the department
• Purchase Order requisitions
• Ensuring timeous invoice approval and submission to Finance
• Post office collections and mail distribution

New Property Administration

• Property registration, opening of new rates accounts, new water meter applications
• Environmental Impact Assessment applications and registrations for diesel and electricity
• Town Planning and administration i.e. plan approvals and liaison

Office Duties and Ad Hoc Tasks

• Arranging of informal functions
• Arranging all printing and collating of floor plans and others for DC’s
• Assigned projects are completed on time and to scope
• Managing toilet hire for contractors
• This is an on-site role and will require you to wear PPE when required