Production Assistant

Formula D; Cape Town; On-site; ZAR 150,000 - 250,000; Full time

Job summary

An established industry player is seeking a dynamic Liaison / Production Assistant to enhance project coordination and communication. This immediate opportunity allows you to streamline processes, reduce meeting times, and support project managers in a fast-paced environment. Your role will be crucial in managing updates and approvals, ensuring timely responses, and maintaining project timelines. If you thrive in high-pressure situations and have a background in the film industry or similar, this position offers a chance for impactful contributions and career growth in project management. Join a vibrant team where your skills will make a difference!

Benefits

Immediate opportunity

Dynamic work environment

Career growth opportunities

Development in project management

Qualifications

• Strong project coordination experience and ability to manage complex workflows.
• Background in production assistance or junior project management in film industry.

Responsibilities

• Act as the main contact for teams and contractors, ensuring smooth project execution.
• Manage approvals and updates, reducing the administrative burden on project managers.

Skills

Project Coordination

Communication Management

Client Interaction

Complex Workflow Management

Adaptability

Tools

Asana

Trello

MS Project

Job description

Job Title: Liaison / Production Assistant (Project Coordination)

Location: Cape Town

Employment Type: [Full-time / Contract]

About the Role: We are seeking an immediate hire for a Liaison / Production Assistant to help manage and streamline communication between our internal teams and external contractors. This role will focus on reducing meeting time and easing the project manager’s workload by handling approvals, updates, and general coordination. You’ll play a key part in ensuring smooth project execution, freeing up senior team members by managing communication, approvals, and project timelines. This role is ideal for someone with strong coordination experience and a background in the film industry or similar fast-paced environments.

Key Responsibilities:

1. Project Coordination:
   1. Act as the main point of contact for internal teams and external contractors (subcontractors and freelancers)
   2. Coordinate updates and approvals between clients and project teams
   3. Manage communications, tracking approvals, and ensuring timely responses to project updates
2. Approval & Change Management:
   1. Ensure all approvals (changes, updates) are communicated and documented efficiently
   2. Track project changes and updates, ensuring smooth delivery without constant meetings
   3. Use project management tools to maintain and track project progress
3. Administrative Support:
   1. Help reduce the administrative burden on project managers by handling day-to-day updates
   2. Organize project timelines, resources, and ensure everything runs according to plan

Ideal Candidate Profile:

Skills & Experience:

1. Strong project coordination experience
2. Experience working with subcontractors and external teams
3. Background in production assistance or junior project management (film industry or similar)
4. Ability to handle complex workflows in a high-pressure, fast-paced environment
5. Comfortable using project management software (e.g., Asana, Trello, MS Project)
6. Strong experience with communication management and client interaction

Traits & Attitude:

1. Detail-oriented: Ability to juggle multiple moving parts while staying organized
2. Adaptable under pressure: Comfortable navigating change and problem-solving on the fly
3. Excellent communicator: Clear and effective communication with both internal teams and clients
4. Proactive and self-starting: Able to identify needs and solve problems without constant direction

Why Join Us?

1. Immediate opportunity to make an impact on workload efficiency
2. Work in a dynamic, fast-paced environment
3. Opportunity for career growth and development in project management