Procurement Administrator

Council for Scientific and Industrial Research (CSIR); Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading scientific research organization in Pretoria seeks a Procurement Administrator to manage procurement operations and administration. Responsibilities include handling procurement inquiries, maintaining registers, and providing administrative support to the Supply Chain Management team. The ideal candidate will have a National Diploma in Supply Chain Management and three years of related experience. The role offers competitive remuneration, learning opportunities, and a chance to contribute to a dynamic team.

Benefits

Learning and development opportunities

Competitive remuneration packages

Contributions to pension fund and medical scheme

CSIR Excellence Awards

Qualifications

• Three years of experience in a Supply Chain environment.
• Experience in office administration and management is advantageous.
• Detailed, focused and meticulous work ethic.

Responsibilities

• Manage procurement calls and monitor HEAT calls.
• Generate and provide reports on team activities.
• Update and maintain procurement catalogs in line with supplier agreements.

Skills

Administrative skill

Computer literacy

Organisational skills

Typing skills

Numerical skills

E-procurement knowledge

Ability to deal with a diverse team

Ability to deal with a large volume of work

Education

National Diploma in Supply Chain Management or equivalent

Job description

Overview

The CSIR is a leading scientific and technology research organisation that researches, develops, localises and diffuses technologies to accelerate socio-economic prosperity in South Africa. The CSIR has a vacancy for a Procurement Administrator in the Supply Chain Management Portfolio. This position is based in Pretoria. The successful incumbent will manage all administrative organisational activities related to the operations and transactions of the procurement services team. This role reports to Manager: Compliance and Reporting.

Key Responsibilities

• Calls and Inquiries
  • Manage procurement calls, monitor, allocate, assign, re-assign, follow up, report, resolve and close calls of all procurement services HEAT calls.
  • Respond to the tender inquiry line and distribute inquiries appropriately.
  • Activities/registers
• Management and upkeep of procurement transaction registers and dashboards
• Update and maintain the CSIR Procurement plan in line with legislation and National Treasury requirements to ensure information submitted annually is updated as changes occur, in preparation for the quarterly submission to National Treasury.
• Reports
  • Generate and provide reports to management on operational team activities, tenders, calls and mailboxes.
  • Collect and provide information for auditing purposes.
• Tenders
  • Tender administration — inclusive of all RFQs/RFPs that are published on behalf of the CSIR on either CSIR or National Treasury website.
  • Recording, follow-up, publishing, collecting, distribution, awarding, cancellations, withdrawals.
• Manage the tender mailbox, including distribution of all incoming queries and responses with emphasis on external communication
• Manage the CSIR procurement mailbox, including distribution of all incoming emails, with emphasis on follow-ups regarding outstanding actions
• Administration
• Record keeping of original and signed operational SCM documents, including publication of documents to Intraweb or designated location
• Provide general administrative assistance to SCM group, including minute/note taking of operational meetings and managing the flow of documents/approvals/issues between the Executive, SCM management and Practitioners
• Credit applications — Complete all credit applications and information required to ensure efficiency in the procurement process and payment in a manner that covers organizational risk

Non-compliance incidents

• Administer all non-compliance incidents and ensure that the complete process has been followed correctly by all involved parties.

Procurement catalogues

• Update and maintain all procurement catalogues in line with supplier agreements.

Qualifications, Skills And Experience

• A National Diploma in Supply Chain Management or equivalent qualification with three years of experience in a Supply Chain environment
• Experience in office administration and management is advantageous
• Administrative skill
• Detailed, focused and meticulous
• Computer literacy
• Organisational skills
• Typing skills
• Numerical skills
• E-procurement knowledge
• Ability to deal with a diverse team of procurement practitioners
• Ability to deal with a large volume of work at times

What’s in it for you?

The CSIR Offers

• Learning and development opportunities.
• Competitive and market-related remuneration packages.
• Total guaranteed salary packages which encompass contributions to the pension fund, risk insurance and medical scheme.
• We openly acknowledge and reward our employees\' contributions and accomplishments through CSIR Excellence Awards.

Closing date

12 February 2025

Please note that feedback will be given to shortlisted candidates only. For more info, please email [e-mail]. Do not send applications to this mailbox; it is for inquiries only.

The CSIR is an equal opportunity employer. It is committed to the Employment Equity Act and will, through the filling of this vacancy, give preference to candidates from designated groups. By applying, the applicant understands that the CSIR may solicit a credit and criminal report and verify educational qualification and employment history.

The CSIR reserves the right to remove the advertisement at any time before the stated closing date and reserves the right not to appoint if a suitable candidate is not identified.