Pre-Production Outwork Co-Ordinator (Menswear)

Truworths; Cape Town; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading retail brand in Cape Town is seeking a Pre-Production Outwork Co-Ordinator for menswear. This role involves coordinating fabric approvals and managing timelines to ensure production efficiency. Ideal candidates should have Grade 12 and be proficient in Excel, with strong communication, time management, and organizational skills. Experience in a similar environment is advantageous.

Qualifications

• Grade 12 qualification required.
• Proficient in Excel and Word.
• Experience in a similar environment is advantageous.

Responsibilities

• Co-ordinate bulk fabric outwork panels for pre-production.
• Ensure outwork is tested and approved before production.
• Manage dispatch and receipt of outwork bulk fabric strike-offs.

Skills

Communication

Time management

Organizational skills

Education

Grade 12

Tools

Excel

Word

Job description

Job title : Pre-Production Outwork Co-Ordinator (Menswear)

Job Location : Western Cape, Cape Town

Deadline : September 24, 2025

Job Description

To co-ordinate bulk fabric outwork strike-offs and approvals as well as co-ordinating bulk fabric outwork panels for pre production, ensuring that critical path deadlines are met. Ensure that Outwork is tested and approved before bulk production commences.

Key Responsibilities

PRE-PRODUCTION

• Maintain good channels of communication with both internal and external customers
• Manage the dispatch and receipt of outwork bulk fabric strike-offs, for lab testing and / or buyer approval
• Drive Off-Bulk fabric receipts, in order to send Off Bulk Strike-Offs as per the Sync due dates
• Ensure that Buyer\'s Strike Off Approvals on sub (Prints and / or Embroideries) are received timeously from the Merchandise Assistants for Bulk Strike-Offs
• Initiate Transfer vs Fabric compatibility testing to mitigate any production issues
• Off-Bulk Fabric to be marked for shrinkage by pattern department
• Ensure that all jobs linked to a fabric order are included for strike off. There may be multiple jobs against a single fabric PO
• Escalate if Off-Bulk fabric is not available as per Sync or if dates do not adhere to required timelines
• Consolidate packages for bi-weekly sending of strikes to Printers and Embroiderers
• Capture the dates sent, the expected return date and the final receipt on the outwork tracker and ensure that the captured information is accurate
• Do regular follow-ups via email and telephone to ensure outwork suppliers maintain the required deadlines

TECHNICAL KNOWLEDGE

• Check that the execution of the received off bulk strike is as per the Approved sub fabric strike
• If there is any difference, escalate to the Operations Manager who will decide with the merchandiser what to do i.e. Reject and request new panels or proceed with a corrective action plan
• Ensure that signed off bulk fabric strikes are obtained within 48 hours of submission to merchandiser
• Pass fabric onto pattern department for shrinkage calculation and logging the results
• Once approved, complete a lab requisition form, and have the panels tested. All failures must be escalated to the Operation Manager, who will contact outwork supplier if necessary
• Inform outwork supplier of any failures and re-test where necessary
• If the BOM Issue Date is affected by any failures, production must be advised of the failure
• Scan and load approved Lab report into Sync and file the hardcopy in the lab cabinet. Once style has been delivered, lab report can be discarded
• Update Sync tasks timeously
• On receipt of MMR, Bulk strike and artwork must be passed to pattern maker for position markers to be made
• Lead time for position markers of 3 days from time of MMR must be adhered to

Qualifications and Experience

• Grade 12
• Proficient in Excel / Word
• Previous experience in a similar environment will be advantageous.

Competencies

• Open and Effective Communication
• Ability to work productively, efficiently and effectively with initiative and drive under tight timescales and pressure, whilst maintaining attention to detail
• Good time management and organisational skills

Deadline : 29th August, 2025