Planning And Scheduling Co-Ordinator

Emeris; Durban North; On-site; ZAR 200 000 - 300 000; Full time

Job summary

An educational institution in Durban North is seeking a Planning and Scheduling Co-ordinator to oversee student capacity planning, manage timetables, and ensure efficient venue management. The ideal candidate should have a minimum of 2 years of administrative experience, preferably in timetabling, along with strong interpersonal and problem-solving skills. This role offers a competitive salary, lifelong learning opportunities, and benefits such as staff discounts and provident fund contributions.

Benefits

Lifelong learning opportunities through LinkedIn Learning subscriptions.

Staff and family discounts on educational programs.

Incentive bonus structure based on performance.

Provident fund contributions, including Death & Funeral Cover.

Birthday vouchers.

Competitive annual leave allowance.

Qualifications

• Minimum of 2 years administrative experience, ideally with timetabling experience.

Responsibilities

• Manages timetable changes during the academic year.
• Monitors registers daily to identify unregistered students.
• Communicates changes to the teaching timetable to students and lecturers.

Skills

Interpersonal and communications skills

Problem solving skills

Computer proficiency

Time management skills

Education

National Diploma / Advanced Certificate (NQF Level 6)

Advanced Diploma or Degree (NQF Level 7)

Job description

Duties and Responsibilities

Student Capacity Planning

Understands the timetable in terms of phase in and phase out rules related to phase out and teach out qualifications

Understands the process and advises on the need to teach out a qualification in consultation with the Head : Academic Operations, and ensures that all such requests are formally approved via the National office and governance committees at the Central Academic Team (CAT)

Lecturer Budget Support

Ensures that the campus Academic team are informed of the student group planning in order to complete the lecturer budget

Venue Management

Facilitates the ad hoc allocation of venues for various events throughout the year, including any corporate offers on campus

Liaises with the campus Facilities Co‑ordinator to report any venue related problems or to arrange for special requests regarding venue facilities, and ensures that classroom checks are completed timeously

Communicates any changes to the teaching timetable to students and lecturers

Assessment Timetabling

Ensures effective planning of computer room venue software and IT equipment in venues for practical assessments

Assists with the planning and allocation of venues to be shared with the Assessment Centre

Timetabling & Attendance Register Management

Allocates lecturers into the teaching timetable, taking into account respective lecturer constraints as received from the Academic team

Manages timetable changes during the academic year (i.e. updates the academic system with rescheduled sessions received from the Academic team)

Ad hoc printing of daily registers for Lecturers where required

Captures attendance in the academic system on request

Monitors registers daily during the registration period to identify students who are still not appearing as registered students and ensures this information filters through to the Admission Centre for follow up for the completion of the registration process

Ensures that the attendance registers are filed correctly in an orderly system for ease of accessibility in the case of attendance related enquiries

Manages the operational delivery of programmes, this may include programme specific events e.g. Moot court, Info evenings etc

Releases and communicates the teaching timetable to students and lecturers and informs them of any updates to the timetable thereafter

Ensures that all timetabling information is captured accurately and timeously in the academic system

Schedules supplementary sessions as required from the Academic team

Programme Operations Support

Acts as the liaison between the Capacity Planning and Timetabling Centre and the Faculty Heads on any programme related issue in support of the academic programme

Maintains a strong communication channel with all relevant stakeholders that supports all operational requirements that may impact the designated programmes

Liaises with the campus Academic team regarding post assessment queries

Manages the corporate offer space, ensuring that enough material has been ordered for the students and lecturer and distributes it on the day

Campus Collaboration & Team Support

Assists with campus specific projects / events (e.g. Graduation, Open Day etc.)

Complies with The Protection of Personal Information Act (POPIA) legislation relevant to the Capacity Planning and Timetabling Centre

Collaborates with all departments on campus to facilitate optimal performance within the Capacity Planning and Timetabling Centre and to ensure a high‑quality student experience

Competencies Required

Interpersonal and communications skills

Problem solving skills

Computer proficiency

Time management skills

Best suited to a friendly, organised and systematic person who has an eye for detail and who works accurately and is able to handle pressure

Minimum Qualification Requirements

Minimum of a National Diploma / Advanced Certificate (NQF Level 6)

Advanced Diploma or Degree (NQF Level 7) is advantageous

Minimum Work Experience Requirements

Minimum of 2 years administrative experience (Ideally with timetabling experience)

Working Hours

Monday to Friday : 08 : 00 or 07 : 00

Salary

Competitive salary commensurate with experience.

Benefits

Lifelong learning opportunities through LinkedIn Learning subscriptions.

Staff and family discounts on educational programs within our brand portfolio.

Incentive bonus structure based on performance and achievement of goals.

Provident fund contributions, including Death & Funeral Cover, to support your financial well‑being and future planning.

Birthday vouchers to celebrate your special day.

Competitive annual leave allowance for well‑described time off and rejuvenation.

Application Response

Due to the high volume of CVs received, please note that personal contact with all applicants may not be feasible.

Only candidates whose qualifications and skills closely align with the position requirements will be contacted for interviews.

Technical Support

Should you experience technical difficulties applying for the position, kindly use the following URL for further assistance :

Emeris is an Equal Opportunity Employer.

However, preference may be given to previously underrepresented groups in accordance with the South African Employment Equity Act.

The company reserves the right to close or place the vacancy on hold at any time, without prior notice.

Direct Reporting Line

Senior Planning and Scheduling co-ordinator.

About Emeris

Emeris consolidates resources and expertise from IIE Varsity College, IIE MSA, IIE‑Vega School, and IIE School of Hospitality & Service Management, with a unified approach ensuring a consistent standard of excellence in teaching, learning, and student support.

Campus

Emeris, Durban North Campus has a vacancy for a Planning and Scheduling Co‑ordinator.