Personal Assistant

Zealhr; Pretoria; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A dynamic staffing firm in Pretoria is seeking a highly organised Personal Assistant to provide comprehensive support to a senior executive. You will manage a busy schedule, coordinate travel, ensure smooth communication, and handle various administrative tasks while maintaining confidentiality. The ideal candidate is proactive, detail-oriented, and proficient in MS Office. The role offers a full-time position with a monthly salary up to R30 000, providing an exciting opportunity to contribute in a fast-paced environment.

Qualifications

• Experience with both domestic and international travel coordination is essential.
• Experience in coordinating events and working across multiple teams is advantageous.
• Must have an eye for detail.

Responsibilities

• Manage a constantly changing diary with attention to efficiency.
• Book domestic and international travel arrangements efficiently.
• Screen and manage incoming communications effectively.

Skills

Proactive Problem Solver

Exceptional Attention to Detail

Excellent Communication Skills

Advanced Computer Literacy

Education

Proven experience as a Personal Assistant or Executive Assistant

Fluent in both English and Afrikaans

Tools

MS Office Suite

Job description

Job Overview

Location: Queenswood Pretoria

Salary: up to R30 000 per month

Employment Type: Full-Time

Job Purpose

We are seeking a highly organised proactive and detail-oriented Personal Assistant to provide comprehensive support to a senior executive. The ideal candidate must be able to manage a dynamic schedule, handle travel coordination (both local and international), act as a professional liaison and communication gatekeeper and provide seamless administrative and project support while maintaining strict confidentiality.

Key Responsibilities

• Diary & Schedule Management – Manage a constantly changing diary with attention to balance and efficiency; ensure sufficient travel time between appointments; prepare all necessary documentation and materials for meetings in advance.
• Travel Coordination – Domestic travel: book flight tickets, arrange car rentals, transfers and accommodation, and check‑in 24 hours prior to departure. International travel: oversee visa and permit applications, book flights (including online check‑in), accommodation, transfers and car rentals, create and manage itineraries and adapt plans quickly and efficiently.
• Communication Gatekeeper & Liaison – Screen and manage incoming emails and messages, respond or delegate as appropriate, prioritise communication and ensure timely follow‑ups, maintain professional and clear communication with internal and external stakeholders.
• Project Support – Assist with project planning and implementation, track progress and ensure project milestones and deadlines are met.
• General Administration – Arrange for payment and allocate traffic fines correctly; type reports, minutes of meetings and agendas (including board and management meetings); answer phones, scan and record keeping of documents, ensuring filing is up to date; set up reminders for employee birthdays and long service etc.
• Intercompany Coordination – Liaise with departments and teams across the company group to ensure clear communication & instruction from the CEO.
• Personal Administration – Assist with personal tasks such as making doctors appointments, booking vehicle services, picking up prescriptions and purchasing and wrapping gifts etc.
• Event Coordination – Assist in organising workshops, company functions, product launches, congresses and other events when needed; manage logistics, invitations, catering and on‑the‑day coordination.
• Hosting Duties – Welcome and receive visitors; serve refreshments and arrange meals as needed; make arrangements for international guests (booking airport transfers, accommodation, excursions etc.).

Key Competencies & Requirements

• Proactive Problem Solver – Able to anticipate needs and respond quickly to changing circumstances.
• Assertive and Confident – Able to communicate clearly, ask the right questions and take initiative.
• Exceptional Attention to Detail – Able to identify small errors or issues others might overlook.
• Strong Follow‑Up and Feedback Skills – Communicates progress regularly and ensures tasks are completed on time.
• Highly Organized – Able to manage multiple priorities with precision and calm.
• Professional Discretion – Maintains strict confidentiality at all times.
• Excellent Communication Skills – Both written and verbal (Afrikaans & English).
• Flexible & Adaptable – Able to manage last‑minute changes and urgent requests efficiently.
• Advanced Computer Literacy – Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Clear criminal record.

Minimum Qualifications & Experience

• Proven experience as a Personal Assistant or Executive Assistant.
• Experience with both domestic and international travel coordination.
• Experience in coordinating events and working across multiple teams is advantageous.
• Have an eye for detail.
• Own transport and valid driver’s license.
• Fluent in both English and Afrikaans.

Application Process

Should you meet the above requirements kindly email your updated CV to with the name of the position as your reference. You can also apply directly through the job portal.

Should you not receive a response from us within 2 weeks of your application kindly consider your application unsuccessful.

Key Skills: Senior Care, Time Management, Google Docs, Hoyer Lift, QuickBooks, Infection Control Training, Caregiving, Office Experience, Personal Assistant Experience, Home Care, Alzheimers Care, Administrative Experience.

Additional Information

Vacancy: 1