Payroll Officer

Ithemba Recruitment- Sourcing Top Talent; Durban; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A recruitment agency in Durban is seeking a skilled Payroll Administrator to manage payroll processing for their employees across five branches. In this role, you will oversee administrative tasks related to payroll, ensure timely salary payments, and handle employee records and benefits. The ideal candidate will have at least 5 years of experience in a payroll position, familiarity with Sage VIP or Sage One Payroll, and advanced Excel skills. Strong organizational and time management skills are essential for success in this role.

Qualifications

• Minimum of 5 years previous experience in a similar position (minimum 200 employees).
• Applied knowledge of payroll or remuneration department and reporting related to payroll.
• Experience with Bargaining Council and Union Contribution.

Responsibilities

• Ensure salary deadline is met.
• Responsible for preparation and processing of monthly payroll.
• Ensure accurate payroll is captured as per the salary schedules.
• Process leave forms and maintain employee clocking system.
• Review job records for accuracy with timesheets.

Skills

Advanced Excel Skills

Organisational skills

Time management skills

Multitasking

Financial Acumen

Deadline Driven

Education

Financial/Payroll Qualification

Tools

Sage VIP

Sage One Payroll

Job description

The Payroll Administrator is involved in the companys payroll processing. This includes overseeing all administrative activities related to payroll, processing payroll on a monthly basis, reviewing and updating payroll policies & procedures and managing benefits.

Duties and responsibilities

• Ensures salary deadline is met.
• Responsible for the preparation and processing of monthly payroll for employees in the 5 Branches National;
• Ensures accurate payroll is captured as per the Branch manager salary schedules/ payroll packs
• Ensures pay registers are signed off on time and correctly scanned to the server;
• Ensures correct salary values are loaded to the salary payment system for release.
• Ensure leave forms are processed timeously,
• New Employee take-on,
• Employee transfers
• Review and ensure accuracy of approved timesheets; track and deduct all garnishees, expenses, and other special payroll deductions
• Process Clocking reports for all branches
• Clock reports for managers to sign off
• Maintain employees on the clocking system
• Reviewing of job records to ensure that the hours worked on the job record ties back to the timesheet which is then sent to finance for billing.
• Establish/maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to the company standard.
• Ensures employees are added/ terminated timeously.
• Ensures benefit scheduled are submitted to the relevant supplier on time
• Ensures payment of benefits are submitted timeously

Qualifications and experience

• Financial/Payroll Qualification is advantageous
• Minimum of 5 years previous experience in a similar position (minimum 200 employees)
• Experience with Sage VIP or Sage One Payroll a must
• Applied knowledge of a payroll or remuneration department and reporting related to payroll.
• Advanced Excel Skills
• Outstanding organisational and time management skills
• Ability to multitask and prioritize daily workload
• Reporting and Financial Acumen
• Deadline Driven
• Experience with Bargaining Council and Union Contribution