Office Coordinator (Technical and Digitech)

SNG GrantThornton; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading consulting firm based in Gauteng is seeking an Administrative Support professional to oversee business unit diary management and perform various general administrative duties. The candidate will be responsible for scheduling meetings, coordinating events, managing travel arrangements, and ensuring accurate data entry in databases. Proficiency in office software and excellent organizational skills are essential to contribute effectively to the team's workflow.

Qualifications

• Experience in administrative roles is preferred.
• Ability to manage multiple tasks efficiently.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage business unit diary and administration tasks.
• Coordinate meetings, events, and travel arrangements.
• Accurately enter data into databases and maintain records.
• Facilitate travel and support staff needs as required.

Skills

Diary management

General administrative duties

Preparation of reports and presentations

Event management

Communication skills

Technical troubleshooting

Tools

Office software (word processing, spreadsheets, presentation tools)

Job description

Administrative Support

• Business unit diary management
• Perform general administrative duties, including photocopying, scanning, mailing, and filing.
• Assist in the preparation of reports, presentations, and other documents.
• Centralised travel desk management, including booking of flights, car hire and accommodation.
• Events and functions management
• Assist directors with expense claims
• Reporting for BU
• Archiving

Scheduling and Coordination

• Scheduling and preparations / coordination of meetings, conferences, events, and training.
• Manage diaries for Directors.
• Schedule\Assist and coordinate meetings, appointments, and travel arrangements.
• Call screening, Conference Call preparations & Teams Meeting scheduling.
• H&S rep reporting.
• Regional PO management (processing, follow up, etc)
• Project communication to regions GOA

Data Entry and Record Keeping

• Knowledge management/BI representative for BU
• Enter data accurately into databases and maintain updated records.
• PO creation and follow up with Finance team.
• Keep track of department expenses and reimbursements.

Support for Staff

• Facilitate travel desk requirements
• Assist colleagues with tasks as needed.
• Collaborate with team members to ensure efficient workflow.
• Provide support during special projects and events.
• Tracking LearnConnect completion progress and submitting reports to L&D
• Office Equipment, Maintenance sourcing and management of stock and items.
• Reporting on various items to GOA Forum.
• Assist with Risk management requirements and adherence
• Facilitate tender requirements with centralized tender function

Technology Proficiency

• Utilize office software such as word processing, spreadsheets, and presentation tools.
• Troubleshoot basic technical issues and coordinate with IT support when necessary.
• Formatting presentations for Director and staf