Medical Office Assistant

HireHawk; Remote; ZAR 50 000 - 200 000; Full time

Job summary

A medical practice is seeking a full-time Medical Office Assistant to support administrative and organizational tasks remotely. The role focuses on maintaining organized operations and efficient paperwork management. Candidates should possess strong organizational skills and have prior experience in administrative roles. Proficiency with Google Workspace or Microsoft Office, and the ability to work during U.S. Pacific Time hours is required. The position offers a competitive salary and a remote work environment.

Benefits

Access to $200k+ perk marketplace

Access up to 50% of approved earnings before payday

On-time, in-currency pay

Qualifications

• Minimum 1-2 years of experience in administrative roles.
• Proficiency with Google Workspace or Microsoft Office.
• Strong organizational skills for managing documents.

Responsibilities

• Organize and manage digital paperwork for efficiency.
• Coordinate with vendors to support administrative functions.
• Maintain accurate records and ensure documents are filed.

Skills

Organizational skills

Communication skills

Google Workspace proficiency

Attention to detail

Education

High school diploma or equivalent

Tools

Google Workspace

Microsoft Office

Job description

Job Type: Full-time, long-term contractor

Workplace: Remote

Schedule: Full-time, aligned with U.S. business hours (Pacific Time Zone)

Compensation: $600 - $1000 USD

Job Overview

We are seeking a full-time Medical Office Assistant to support day-to-day administrative and organizational tasks for a growing medical practice focused on surgical procedures. This role is designed to help keep operations organized, paperwork managed, and internal processes running smoothly. The assistant will work directly with the owner and support vendor coordination, documentation, and general office tasks. This is a non-patient-facing role that requires strong organization and follow-through.

A growing medical practice specializing in surgical procedures, focused on maintaining organized operations and streamlined internal processes.

We're looking for someone who is highly organized, dependable, and able to work independently with minimal supervision. The ideal candidate is a fast learner who can adapt to new systems, maintains calm and professional communication, and brings a positive, team-oriented attitude to a structured work environment.

Responsibilities

• Organize and manage digital paperwork, documents, and internal files to maintain operational efficiency
• Coordinate with vendors via email and phone to support administrative functions
• Maintain accurate records and ensure documents are properly filed and updated
• Support internal workflows and help keep projects on track through effective task management
• Assist with scheduling, follow-ups, and task tracking to ensure seamless operations

Qualifications

• Minimum 1-2 years of prior experience in administrative, office assistant, or virtual assistant roles
• Proficiency with Google Workspace (Docs, Sheets, Drive) or Microsoft Office productivity tools
• Fluently communicate in written and spoken English with minimal accent interference
• Strong organizational skills capable of managing multiple digital documents and routine administrative tasks simultaneously
• Ability to work full-time during standard Pacific Time business hours, Monday through Friday
• Reliable high-speed internet connection and a dedicated professional home workspace
• Strict confidentiality when handling sensitive administrative information
• Completed high school or equivalent educational certification
• Comfortable initiating and managing vendor communications via email and telephone
• Exceptional attention to detail and ability to follow complex instructions accurately

Benefits

• Access to a $200k+ perk marketplace with instant discounts on 150+ services
• Access up to 50% of approved earnings before payday (no credit checks or fees)
• On-time, in-currency pay