Legal Secretary (Litigation)

Black Pen Recruitment; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A premier litigation firm is seeking an organized and detail-oriented Legal Secretary to support solicitors in Cape Town. The ideal candidate will have experience in legal administration, strong proficiency in MS Office, and understand legal terminology. Responsibilities include managing schedules, preparing legal documents, and handling communications. This is a full-time onsite role that emphasizes attention to detail and a proactive approach to client services, ensuring efficient operation within a dynamic legal environment.

Qualifications

• Proven experience as a legal secretary or in a similar administrative role.
• Strong understanding of legal procedures and documentation.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Provide administrative and secretarial support to solicitors.
• Prepare and format legal documents and correspondence.
• Manage diaries, schedule appointments, and coordinate meetings.

Skills

Organizational skills

Attention to detail

Communication skills

Proficiency in MS Office Suite

Familiarity with legal terminology

Client-focused attitude

Tools

Legal document management systems

Legal practice management software

Dictaphone

Job description

About the job Legal Secretary (Litigation)

Our client is a premier litigation firm with a distinguished legacy dating back to 1965. As the first in South Africa to specialize in Personal Injury Law, they have played a key role in shaping the nation’s legal landscape. With offices in Cape Town and Johannesburg, their mission is to passionately defend the rights of the injured, pursue justice, and secure substantial compensation for their clients. They are committed to transparency, collaboration, and achieving groundbreaking legal milestones in personal injury, labor law, and medical malpractice.

Role Overview
Our client is seeking an organized, proactive, and detail-oriented Legal Secretary to join their team. The ideal candidate will provide essential administrative and secretarial support to ensure the efficient operation of the firm. You will work closely with solicitors and other team members, assisting in the preparation of legal documents, managing correspondence, and maintaining accurate records.

Job Type: Full Time
Location: Cape Town
Workplace: Onsite

Requirements

• Proven experience as a legal secretary or similar administrative role in a law firm.
• Proficiency in MS Office Suite, legal document management systems.
• Strong understanding of legal terminology, procedures, and documentation.
• Excellent organizational and time-management skills.
• High attention to detail and accuracy in all tasks.
• Strong written and verbal communication skills.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• A proactive and client-focused attitude.
• Familiarity with legal practice management software is an advantage.
• Professional demeanor and a client-centric approach.
• Fast and accurate typing skills.
• Experience with answering telephones and scheduling client appointments.
• Proficiency in using a dictaphone for transcription tasks.
• Must have litigation experience

Responsibilities

• Provide administrative and secretarial support to solicitors and other legal professionals.
• Prepare and format legal documents, correspondence, and reports.
• Manage diaries, schedule appointments, and coordinate meetings.
• Handle incoming calls, emails, and other communications professionally and promptly.
• Maintain and organize case files, both electronic and physical.
• Perform accurate data entry and maintain confidentiality of sensitive information.
• Liaise with clients, courts, and external stakeholders as required.
• File legal documents with the relevant authorities or courts.
• Conduct basic legal research and assist with the preparation of briefing materials.
• Ensure compliance with firm procedures and legal regulations.