Junior OHS Advisor - Contractor Management (6 month fixed-term contract)

Excellerate JHI; Gauteng; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A safety management consulting firm in Gauteng seeks a Junior OHS Advisor to review and verify contractor safety files for compliance with safety protocols and regulations. Responsibilities include assessing documentation, maintaining tracking systems, supporting internal audits, and preparing reports. The ideal candidate will have a grade 12 qualification, a safety certification, and strong communication skills. This role focuses on ensuring a safe working environment by promoting compliance with legal requirements and company standards.

Qualifications

• Experience in safety file vetting is advantageous but not mandatory.
• Must have a working knowledge of the OHS Act and related regulations.

Responsibilities

• Review contractor safety files for compliance with legal and company standards.
• Conduct internal audits for compliance assurance.
• Prepare safety file vetting reports for the OHS Manager.

Skills

Excellent interpersonal and communication skills

Analytical and evaluation skills

Problem-solving skills

Good knowledge of Microsoft Office applications

Knowledge of OHS Act No. 85 of 1993 and regulations

Knowledge of construction regulations

Knowledge of hazard identification and risk assessment principles

Education

Grade 12 (Matric) or equivalent

Certificate in OHS (Samtrac/Nebosh) or Diploma in Safety Management

Tools

MS Office

PDF editing tools

Job description

About the Role

The Junior OHS Advisor is responsible for reviewing, verifying, and maintaining contractor safety files to ensure compliance with legal requirements, company OHS standards, and project-specific safety protocols. The role supports the HSE and Procurement team in promoting a safe working environment and ensuring that all contractors meet mandatory safety requirements before commencing work.

What you will bring

• Grade 12 (Matric) or equivalent.
• Certificate in OHS (Samtrac / Nebosh) / Diploma in Safety Management
• Working knowledge of OHS Act and related regulations.
• Previous experience in safety file vetting (advantageous but not mandatory).
• Computer literacy (MS Office, PDF editing tools).
• Good communication and report-writing skills.

Skills

• Excellent interpersonal and communication skills.
• Analytical and Evaluation skills.
• Problem solving skills.
• Good knowledge of Microsoft Office applications.
• Good knowledge and application of the OHS Act No. 85 of 1993 and regulations.
• Knowledge of construction regulations.
• Knowledge of hazard identification and risk assessment principles

What you will be doing

This position has the authority to:

• Decides whether contractor safety documentation meets minimum legal and company requirements.
• Determines when a safety file is incomplete or non-compliant and identifies what corrective actions are needed.
• Recommends whether a contractor should be granted conditional, full, or no approval based on safety file vetting.
• Decides when to escalate non-compliance issues to the OHS Manager for final approval
• Determines the validity of certificates, appointments, and training records.
• Decides when documents need re-verification or renewal due to expiry or inconsistencies.

Contractor Safety File Vetting

• Review and assess contractor safety files for completeness, accuracy, and compliance with relevant legislation (e.g., OHS Act), regulations, and company standards.
• Check the validity of mandatory documents such as:
  • Appointments (e.g., 16.2, supervisors, first aiders)
  • Risk assessments (HIRA)
  • Method statements.
  • Fall protection plans (where applicable).
  • Training certificates & competency documents.
• Identify gaps, non-conformances, or expired documents and communicate corrections required.

Compliance Monitoring

• Maintain a tracking system for contractor document submissions and expiry dates.
• Assist in conducting internal audits to ensure compliance with company HSE procedures.
• Support site inspections to verify that contractor practices align with the approved safety file.

Reporting & Documentation

• Prepare safety file vetting reports and submit them to the OHS Manager for approval.
• Assist with generating weekly or monthly compliance summaries.

Support to OHS Team

• Assist in the onboarding and induction of contractors.
• Participate in toolbox talks, safety meetings, and training sessions as required.
• Provide day-to-day support to the OHS team with administrative tasks and safety initiatives.