Hris & Payroll Co-Ordinator

Desmond Tutu Health Foundation; Cape Town; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A registered non-profit organization is seeking an experienced HRIS & Payroll Co-ordinator in Cape Town. The ideal candidate will manage payroll systems and ensure compliance with relevant legislation while optimizing HR processes. Strong understanding of payroll systems and analytical skills are essential. This role offers a permanent contract with opportunities for professional development.

Qualifications

• 5-7 years' experience in HRIS and Payroll functions.
• Experience with PaySpace is essential.
• Understanding of payroll legislation and data management.

Responsibilities

• Manage end-to-end payroll processing.
• Capture and verify payroll data accurately.
• Administer employee benefits and compliance with statutory requirements.

Skills

HRIS and Payroll experience

Advanced Excel

Power BI data analysis

Attention to detail

Analytical skills

Education

Bachelor's degree in Human Resources or related field

Tools

PaySpace

Microsoft Dynamics

Direct Hire

Power BI

Job description

HRIS & PAYROLL CO-ORDINATOR
HEAD QUARTERS, WOODSTOCK
PERMANENT

The Desmond Tutu Health Foundation (DTHF) is a registered non-profit organisation focused on the pursuit of excellence in research, treatment, training and prevention of HIV and related infections in Southern Africa. We have fantastic job opportunities for talented people wanting to realize their full potential.

Could that be you?

If so, we invite you to explore the possibility of joining us to play your part in Desmond Tutu Health Foundations' exciting future. The Desmond Tutu Health Foundation is currently recruiting for an experienced HRIS & Payroll Co-ordinator.

The HRIS & Payroll Co-ordinator will be responsible for implementing the organisation's Payroll and HR systems, enabling accurate, compliant, and efficient HR operations. The role is responsible for end-to-end payroll processing on Payspace, drive the implementation, optimisation, and support of HR systems including Microsoft Dynamics, Direct Hire, and Power BI dashboards. The incumbent will also ensure seamless system integration, manage Employee Self-Service (ESS), maintain data integrity, and deliver analytics and HR reporting to support Management decision-making.

Qualifications

• Bachelor's degree in Human Resources, Payroll Management, or Information Systems.
• 5‑7 years' experience in a combined HRIS and Payroll function.
• South African Payroll Association – SAPA certification (advantageous).
• Proven end‑to‑end payroll experience on PaySpace (essential).
• 2‑3 years Experience with Microsoft Dynamics HR / ERP, Direct Hire, or similar HRIS (essential) as well as system integration.
• Advanced Excel and Power BI data analysis skills.
• Hands‑on experience implementing systems and conducting user training.
• Sound understanding of payroll legislation, data management, and system integration.
• Commitment to confidentiality and compliance with POPIA.
• Strong attention to detail and numerical accuracy.
• Excellent analytical, problem‑solving, and documentation skills.
• Technically inclined with ability to translate HR needs into digital solutions.
• Proactive problem‑solver with a process improvement mindset.
• High integrity and discretion with confidential data.

Responsibilities

• Manage end‑to‑end payroll (monthly and ad‑hoc runs).
• Capture, verify, and reconcile payroll data accurately.
• Prepare payroll journals, variance reports, and reconciliations for Finance.
• Administer employee benefits, provident funds, leave, and other third‑party submissions.
• Ensure compliance with SARS, UIF, and statutory payroll requirements.
• Implement Employee Self‑Service (ESS) and train staff on usage.
• Maintain confidentiality and ensure data integrity.
• Advise and support Leadership on HR systems architecture and optimisation.
• Collaborate with IT to identify and implement system enhancements.
• Implement, configure, integrate, and maintain Microsoft Dynamics, Direct Hire, and Power BI dashboards.
• Oversee system upgrades and additions in partnership with IT and external suppliers.
• Manage user access, permissions, and configurations in line with internal policies.
• Work with IT to ensure data security, privacy, and compliance with POPIA, donor, and statutory requirements.
• Maintain data integrity and accuracy across all HR and payroll systems.
• Recommend and implement improvements to strengthen data management and security processes (at least two management‑approved improvement initiatives implemented annually).
• Compile and analyse HR and payroll data reports and analytics.
• Support HR in statutory and donor reporting (EE, WSP, HRID, etc.).
• Develop and maintain Power BI dashboards for HR and EXCO insights.
• Any other tasks and duties that may be appropriate to this position.

Values fit

Passion, Innovation, Progress, Integrity, Respect, Excellence.

Submit a detailed cover letter, updated CV with certified copy of highest qualification, Certified Identity Document and details of two current contactable referees by 28 November.

• Incomplete applications will not be considered.
• Only short‑listed candidates will be contacted.
• If you have not heard from us within four weeks after the closing date, please consider your application as unsuccessful.
• We are committed to equity in our employment practices.

It is our intention to appoint individuals with the aim of meeting our equity objectives.

We reserve the right not to appoint if no suitable candidates are identified. I understand and accept that by applying for this position, I hereby authorize DTHF to process my personal information in accordance with its internal operational requirements. I further understand that the personal information I disclose to DTHF will be processed in accordance with the requirements set out in the Protection of Personal Information Act and may include the transfer thereof to third parties for the purposes of verification. This job may be removed before it expires.

Desmond Tutu Health Foundation is a child‑friendly organisation committed to the protection of children. For more information about the organization please visit our website.