Groups, Conference & Events Supervisor

Minor Hotels; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A hospitality group in Johannesburg seeks a Groups, Conference & Events Supervisor to coordinate and oversee event bookings. You will ensure exceptional client service, manage event execution, and lead a dedicated team. The ideal candidate has experience in hospitality sales and strong organizational skills. Flexibility for evenings and weekends is required. This role contributes to seamless event planning and delivery, ensuring compliance with standards and enhancing client relationships.

Qualifications

• Experience in Events, Groups, Conference & Banqueting, or Hospitality Sales.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Ability to lead a team and work under pressure.
• Strong attention to detail with a customer-service mindset.

Responsibilities

• Manage group, conference, and event bookings from inquiry to execution.
• Prepare event proposals, function sheets, and contracts.
• Serve as the main point of contact for all event clients.
• Supervise the Groups & Events team.
• Ensure compliance with health, safety, and brand standards.

Skills

Organizational skills

Multitasking abilities

Communication skills

Interpersonal skills

Team leadership

Attention to detail

Tools

Event management software

Microsoft Office

Job description

Job title : Groups, Conference & Events Supervisor

Job Location : Gauteng, Johannesburg

Deadline : January 12, 2026

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Job Description

The Groups, Conference & Events Supervisor is responsible for coordinating and supervising all aspects of group bookings, conferences, meetings, and special events. This role ensures seamless event planning and delivery, exceptional client service, and effective communication between clients, internal teams, and external partners.

Key Responsibilities

Event Coordination & Planning

• Manage and oversee group, conference, and event bookings from initial inquiry to final execution.
• Prepare event proposals, function sheets, BEOs (Banquet Event Orders), and contracts.
• Conduct site visits, client meetings, and event briefings.
• Customize event packages based on client needs and venue capabilities.

Client Relations

• Serve as the main point of contact for all event clients.
• Build and maintain strong relationships to encourage repeat business.
• Provide timely responses to inquiries, quotes, and follow-ups.
• Handle client feedback, special requests, and last-minute changes.

Team Leadership & Coordination

• Supervise and support the Groups & Events team, ensuring tasks are completed accurately.
• Coordinate with F&B, Sales, Front Office, Reservations, and Operations departments.
• Assist with staff scheduling and training related to event standards.
• Ensure all team members understand event requirements and timelines.

Operational Execution

• Ensure all events run smoothly according to the agreed plan.
• Monitor event setup, service, timing, and overall guest experience.
• Resolve operational issues quickly and efficiently.
• Ensure compliance with health, safety, and brand standards.

Administration & Reporting

• Maintain accurate records of bookings, contracts, and event documentation.
• Assist with budget monitoring, revenue tracking, and forecasting.
• Prepare post-event reports and conduct debriefings with teams.
• Use CRM and event management systems to update and manage client data.

Qualifications

Requirements & Qualifications

• Experience in Events, Groups, Conference & Banqueting, or Hospitality Sales.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Ability to lead a team and work under pressure.
• Proficiency with event management software and Microsoft Office.
• Strong attention to detail and customer-service mindset.
• Flexible schedule, including evenings and weekends when required.

Additional Information

Key Competencies

• Leadership & teamwork
• Client service excellence
• Time management
• Problem-solving
• Negotiation and sales awareness
• Adaptability
• Hospitality / Hotel / Restaurant jobs