Financial and Data Administrator

RecruitMyMom; Bellville; Hybrid; ZAR 200 000 - 300 000; Full time

Job summary

A non-profit organization is seeking a proactive Financial and Data Administrator for a fixed-term contract. The role involves managing expense claims and reconciliations, providing support for project documents, and ensuring compliance with internal procedures. Candidates should have a relevant postgraduate diploma and a minimum of 5 years in financial administration. This position offers a hybrid work model, requiring some on-site attendance and is ideal for detail-oriented individuals who can manage multiple tasks efficiently.

Qualifications

• 5 years of suitable experience in financial administration and/or project administration is non-negotiable.
• Professionalism in handling sensitive data.
• Ability to prioritise multiple inputs.

Responsibilities

• Review and capture travel and general expense claims.
• Reconcile bank statements against credit card and petty cash summaries.
• Organise and electronically file project and general expense documents.

Skills

Proficiency in Microsoft Office, particularly Excel

Excellent attention to detail

Strong organisational and coordination skills

Ability to meet deadlines

Fast learner able to thrive in a fast-paced environment

Education

Relevant postgraduate diploma

Job description

Bellville, South Africa | Posted on 18/11/2025

• Location Type Hybrid (Part office, Part remote)
• Industry Nonprofit Charitable Organizations
• Job Type Fixed Term
• Remuneration Term Per Month
• Date Opened 18/11/2025
• State/Province Western Cape
• Country South Africa

Job Description

An impact-driven non-profit organisation is seeking a proactive and detail-oriented Financial and Data Administrator to join their operations team. This is a fixed-term contract, commencing in January 2026 and running until the end of April 2027, with the organisation aiming to finalise recruitment by year-end. The position offers a hybrid working arrangement, with 2 days in the Cape Town office (typically Wednesday and Thursday) and 3 days remote. Core working hours are 09:00 to 16:00, with flexibility to start earlier (from 07:00 or 08:00) and finish accordingly. Additional office-based days may be required during the initial onboarding period while settling into the role.

Responsibilities

• Review and capture travel and general expense claims, credit card summaries, and petty cash records.
• Apply exchange rates to convert multi-currency expenses to local currency.
• Ensure all claims are complete with supporting documentation and assigned to correct project or general ledger codes.
• Liaise with staff and project managers to follow up on missing or incomplete information.

Cashbook & Bank Administration

• Download and save monthly cashbooks and bank statements from multiple banking sites.
• Format and edit Excel cashbooks for import into the accounting system.
• Reconcile bank statements against credit card and petty cash summaries to ensure completeness.

Document & Reporting Support

• Organise and electronically file project and general expense documents.
• Provide financial and project-related documents to support reporting for clients, donors, or audits.
• Capture and summarise data for donor and funder reports.

Project Administration & Office Support

• Maintain accurate project and contract data in the customised project database system.
• Support quality assurance, version control, and internal process documentation.
• Assist in preparing and maintaining subcontractor agreements and related documentation.
• Update project management templates and provide administrative guidance to project teams.

General Administrative Support

• Assist with ad-hoc administrative tasks to support the finance and operations teams.
• Ensure compliance with internal procedures and audit requirements.
• Prioritise tasks effectively and meet deadlines in a fast-paced environment.

Requirements

• Relevant postgraduate diploma and/or 5 years of suitable experience in financial administration and/or project administration (non-negotiable)
• Proficiency in Microsoft Office, particularly Excel
• Excellent attention to detail and professionalism in handling sensitive data
• Fast learner able to thrive in a fast-paced environment
• Strong organisational and coordination skills, with ability to prioritise multiple inputs
• Strong sense of ownership and ability to meet deadlines