Finance Assistant (QuickBooks)

ISTA Personnel Solutions; Remote; ZAR 200 000 - 300 000; Full time

Job summary

A dedicated finance solutions provider is looking for a Finance Assistant to support bookkeeping and financial reporting. This remote position requires strong QuickBooks and advanced Excel skills to assist with tasks such as reconciliations and maintaining financial records. Ideal candidates should have prior bookkeeping experience and outstanding detail orientation. Working hours align with US EST and may require working on public holidays in South Africa.

Qualifications

• Experience in bookkeeping or accounting roles is required.
• Familiarity with QuickBooks is essential.
• Must be proficient in Excel with pivot tables and formulas.

Responsibilities

• Assist with general bookkeeping functions using QuickBooks.
• Support monthly, quarterly, and ad-hoc financial reporting.
• Prepare and maintain Excel-based reports.

Skills

Prior bookkeeping or accounting experience

Working knowledge of QuickBooks

Advanced Excel skills

Strong computer literacy

Highly detail-oriented

Job description

ISTA Personnel Solutions is a dynamic and fast-growing BPO company. We are not a recruitment agency - we operate as a dedicated extension of our U.S.-based clients’ teams, delivering high-quality service with precision, efficiency, and a personal touch.

Our client owns and operates a growing portfolio of senior living communities across the U.S. The organization has experienced rapid expansion, adding five new communities last year and with further growth planned this year. As the company scales, they are strengthening its finance function to better support operational and accounting needs.

The Finance Assistant will work closely with the Director of Accounting to support day-to-day bookkeeping and financial reporting activities. The position is ideal for someone with a strong accounting foundation, excellent Excel skills, and hands-on QuickBooks experience.

PLEASE NOTE

• Working Hours: Mon – Fri, 9:00 AM – 6:00 PM EST (4:00 PM – 01:00 AM South African Time). These working hours are subject to change depending on daylight savings and/or the operational requirements of the company.
• Work Environment: This is a fully remote working role.
• You will be required to work on both South African and US public holidays (compensation for SA public holidays in accordance with the BCEA).
• Internet Requirements: A fixed fibre line with a minimum speed of 25 Mbps (upload & download) and the ability to support a wired Ethernet connection is mandatory. Applicants without a fixed fibre line cannot be considered.
• Power Backup: A reliable power backup solution is required to manage load shedding and power outages. Applicants without a power backup cannot be considered.

Key Responsibilities

• Assist with general bookkeeping functions using QuickBooks
• Support monthly, quarterly, and ad-hoc financial reporting
• Prepare and maintain Excel-based reports, including the use of formulas and pivot tables
• Assist with reconciliations and data accuracy checks
• Organize and maintain financial records and documentation
• Take ownership of assigned tasks and projects, following through to completion
• Communicate effectively with internal stakeholders regarding finance-related matters

Requirements

• Prior bookkeeping or accounting experience
• Working knowledge of QuickBooks
• Advanced Excel skills (reporting, pivot tables, formulas)
• Strong computer literacy, including MS Office and Outlook
• Highly detail-oriented and well-organized

If you are not contacted within 14 working days, please consider your application unsuccessful.