Finance Administrator

NACOSA - Networking HIV & AIDS Community of Southern Africa; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading non-profit organization in Cape Town is seeking a detail-oriented Finance Administrator to join the finance team. The role involves reviewing payment requisitions, processing transactions, and ensuring compliance with finance policies and regulations. The Finance Administrator will support the Bookkeeper with reconciliations and other finance tasks. Strong attention to detail and a proactive attitude are essential. Candidates should have experience in financial administration and compliance with donor regulations. This role is crucial for maintaining financial integrity and accountability.

Qualifications

• Strong attention to detail and proactive approach in financial administration.
• Experience with financial audits and donor reporting processes.
• Knowledge of internal finance policies and donor regulations.

Responsibilities

• Review payment requisitions for compliance with policies.
• Process transactions and maintain accurate financial records.
• Assist with financial audits and donor reporting.
• Perform regular bank and account reconciliations.

Skills

Detail-oriented

Proactive

Financial auditing

Compliance knowledge

Job description

Finance Administrator

NACOSA is seeking a detail‑oriented and proactive Finance Administrator to join our finance team. The Finance Administrator will be responsible for reviewing payment requisitions, processing transactions, and ensuring strict adherence to donor, statutory, and organisational finance policies, rules, and regulations. The role will also support the Bookkeeper with bank account reconciliations and other ad‑hoc finance tasks as required.

About Us

NACOSA (Networking HIV, AIDS Community of Southern Africa) is a leading non‑profit organisation working in communities across South Africa. It focuses on building strong, resilient organisations and communities to respond effectively to HIV, AIDS, TB, gender‑based violence (GBV), Human Rights, and broader public health and social challenges.

Responsibilities

The duties and responsibilities of the Finance Administrator will include, but are not limited to:

Finance Administration

• Plan monthly tasks and deliverables to meet strict reporting/payment deadlines.
• Assist with financial audits and donor reporting.
• Maintain procurement order files and supporting documentation weekly.

Payment & Accounts Processing

• Process purchases, receipts, sales, and payments on the accounting system.
• Ensure compliance with internal finance policies, donor regulations, and statutory requirements.
• Prepare and process journals, maintain payment schedules, and manage payment packs and requisitions.
• Load approved payments onto online banking platforms and distribute proof of payments.
• Review expenses to ensure correct budget coding.

Transaction Monitoring & Verification

• Review payment requisitions for completeness and compliance.
• Engage requisition submitters to resolve queries and maintain records.
• Verify supporting documents against organisational and donor policies.

Reconciliations

• Perform bank and other account reconciliations.
• Assist with creditor reconciliations and provide supporting information.

Financial Analysis & Reporting

• Support internal and external financial reporting requirements.

Ad Hoc Tasks

• Undertake special requests and irregular tasks as required.